Facilities Administrator

Job Introduction

Facilities Administrator 
 
Location: TU Grangegorman, Dublin 7
Contract: Full Time, Permanent 
Salary: € 45,000 plus Sodexo Benefits

Join Sodexo, a global leader in facilities management and workplace experience, and play a key role in supporting our operations at the vibrant TU Dublin Grangegorman Campus. As a Facilities Administrator, you’ll be at the heart of our Facilities Management team — ensuring efficient operations, excellent service delivery, and a seamless experience for staff, students, and visitors.

What You’ll Do

• Provide administrative and operational support to the Facilities Management team.
• Maintain accurate records, reports, and documentation related to facilities operations.
• Act as the first point of contact for facilities-related queries.
• Log, track, and follow up on service requests using CAFM systems.
• Liaise with internal departments and external contractors to resolve issues promptly.
• Assist with audits, inspections, and compliance documentation.
• Support Health & Safety initiatives and ensure policy adherence.
• Manage procurement tasks — raising purchase orders, tracking deliveries, and maintaining inventory.
• Coordinate maintenance schedules, contractor visits, and campus event bookings.
• Prepare reports, minutes, and presentations as required.

What You’ll Bring

• Previous experience in an administrative or facilities support role.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and familiarity with CAFM systems.
• A proactive, team-oriented attitude and the ability to work independently.
• Knowledge of Health & Safety and facilities compliance standards (desirable).
• Experience in a facilities or corporate environment (desirable).

Why Sodexo?:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. 

Belong in a company and team that values you for you. 

Act with purpose and have an impact through your everyday actions.

Thrive in your own way. 

We also offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support 
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Irelands enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.

Ready to be part of something greater?

**Chatter Line

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications