FM Administration Support

Job Introduction

As an FM Administration Support at Sodexo in The Silver Fin Building, 455 Union Street, Aberdeen, AB11 6DB, You will be very well organised, have outstanding communication skills, and have the ability to work in a challenging environment. Your purpose is to control the general day-to-day administration of the office including processing invoices, raising purchase orders, processing payroll and general filing & archiving of documents required for audit purposes. Assisting the Site Lead where required & covering in his absence. Join Sodexo and be part of something greater. You belong in a team where you can act with purpose and thrive in your way. 

What you’ll do:

To control the smooth running of the office, as directed by the Site Lead. Such activities include, but are not restricted to: 

• Processing electronic & paper invoices.
• Raising & goods receipting purchase orders.
• Maintaining Shell work orders, inputting history, running weekly frozen plan & month end reports.
• Maintaining & processing payroll.
• Filing & archiving of Food Safety sheets in compliance with HACCP.
• Processing restaurant card payments, updating till maps & maintaining users.
• Assisting Site Lead with month end reports.
• Order & maintain stationery.
• Purchase & supply of PPE
• Purchase & supply of ad hoc items requested by the staff & authorised by the Site Lead
• Focal point for printer failures & paper supply
• Maintaining organisation chart.
• Carry out any reasonable request from the Management Team
• Liaise with all departments within the Site.

Accountabilities: 

• To always work within the guidelines of the Shell Life Saving Rules & showing respect & consideration for all colleagues
• Report any Hazards, Near Misses, Incidents, or dangerous occurrences through Line management openly and promptly.
• Ensure all areas within scope are maintained to agreed standard.

What you bring: 

• Exhibits characteristics of Service Spirit, Team Spirit, and Spirit of Progress
• Good interpersonal skills enabling good relations with customers, Clients, and colleagues.
• Willingness to receive, understand and implement Sodexo and Client training.
• Ability to work as a team player.
• Ability to organise oneself and prioritise tasks and work alone
• Experience in office administration activities
• Knowledge of Microsoft Office applications
• Knowledge of SAP would be advantageous but not essential as training will be given

What we offer:  

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:                                                                                                                          

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work-related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24-hour virtual GP and various other services.
• The Sodexo Discounts Scheme, offers great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A death-in-service benefit for colleagues who pass away while employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their careers at Sodexo, including various learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment  
• Competitive compensation  
• Full training and full protective uniform supplied  

Ready to be part of something greater? Apply today!  

Sodexo reserves the right to close this advert early if we receive a high number of applications

Package Description

If you have attention to detail and excellent organisational skills you could be the administrator we are looking for

• 37.5 hours per week
• Monday to Friday 8am - 4pm 
• Competitive salary
• Parking on-site

About the Company

About Sodexo 

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services. 

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

Click here to read more about what we do to promote an inclusive culture.