FM Admin Assistant

Job Introduction

40 hours per week
Shift pattern/ hours - Monday to Friday
£26,000 per annum
Access to Sodexo rewards hub and discounts
Shuttle bus direct from Ashford international.

Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is Ashford

Job Introduction:

As an Administrator at IBF Sevington, Ashford, Kent

You’ll play a crucial role in keeping the site running smoothly. From payroll support to organising meeting minutes, you’ll be the go-to person behind the scenes—ensuring everything operates like clockwork and your managers feel fully supported.

What You'll Do:

Work closely with the management team to provide day-to-day administrative support across the site.
Take ownership of a variety of tasks including payroll submissions, onboarding paperwork for new employees, and handling equipment and finance-related requests.
Prepare, organise, and maintain both digital and physical records efficiently.
Support ad hoc projects and tasks as needed—flexibility is key, especially during busy periods like month-end compliance and reporting.
Be a central contact for the team, helping to coordinate orders, supplies, and other operational needs.

What You Bring:

A strong team spirit and excellent communication skills—you’re someone people naturally turn to.
The ability to stay organised, prioritise your workload, and remain calm under pressure.
A desire to grow within the organisation and take the next step in your career.
Good understanding of Kronos or Maximo work systems.
Proven experience in a similar administrative role, ideally within a busy, multi-site environment.
Strong IT skills with proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
Good numeracy skills and attention to detail for data input and reporting.
Effective verbal and written communication skills with the ability to liaise confidently across all levels.
Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
Ability to work independently and use initiative while also being a collaborative team player.
High level of discretion and professionalism when handling sensitive or confidential information.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Mental health & wellbeing support
Employee Assistance Programme for personal, legal, and financial advice
24/7 virtual GP & lifestyle rewards
Discounts for you & family
Financial tools & retirement plan
Cycle to Work & Paid volunteering day

Ready to be part of something greater? Apply today!

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Salary	£26000
Frequency	Annual
Job Reference	SDX/TP/2006755/142615
Contract Type	Permanent – Full Time
Closing Date	20 May, 2025
Job Category	Administrative
Business Unit	UK Government - Frontline
Location	IBF Sevington, United Kingdom
No. of positions	1
Posted on	06 May, 2025

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