Executive Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

As an Executive Assistant at Sodexo, working remotely, you are a meticulous organiser and a key supporter in driving our European legal operations. Your role centres around providing unparalleled support to the European Director of Legal and the Assistant General Counsel, ensuring that administrative excellence underpins our legal department's effectiveness.

You’ll also be the main point of contact within the business and to external clients and contacts, ensuring seamless communication and effective handling of administrative functions.

In Sodexo, your role as an Executive Assistant is not just a job—it’s a career woven with opportunities to showcase your administrative prowess and make a tangible impact. Every day, you’ll be instrumental in ensuring that our European Director of Legal and Assistant General Counsel are equipped with everything they need to navigate the legal landscapes efficiently. Your precision, your organisation, and your ability to anticipate needs will not just be recognised—they’ll be celebrated.

What you’ll do:

Steer the administrative functions of the UK&I Legal Department, ensuring a streamlined and efficient operational environment.
Serve as the main point of contact for both internal and external communications, ensuring timely and effective responses, and maintaining the department’s esteemed reputation.
Provide impeccable Executive PA support to the European Director of Legal and Assistant General Counsel, exemplifying administrative excellence.
Coordinate and organise crucial meetings, ensuring every interaction is executed with finesse and optimal productivity.
Manage complex global travel arrangements and prepare expense claims with accuracy and timeliness, ensuring seamless operational support.
Organise Legal Team meetings and events, orchestrating platforms of collaboration and innovation.
Oversee the Gifts & Hospitality Register and provide support in creating presentations and reports, upholding our commitment to transparency and excellence.

What you bring:

O Level/GCSE in Maths and English Language, paired with unparalleled communication skills.
A seasoned professional with 5+ years’ experience as a PA to Director level, with a portfolio showcasing your ability to navigate complex administrative landscapes.
Mastery of MS Office packages, turning every task into an opportunity for efficiency and impact.
A showcase of initiative, with an ability to anticipate needs and transform challenges into triumphs of administrative excellence.
A guardian of discretion, tact, and confidentiality, ensuring the sanctity of our sensitive information.
An adaptable professional, ready to cross time zones and extend support out of hours as needed.
A bearer of a positive attitude, infusing our workplace with humour, balance, and calm.

What we offer:

Competitive Salary + Annual Bonus + Excellent benefits package

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Flexible and dynamic work environment
Competitive compensation
Access to ongoing training and development programs
Countless opportunities to grow within the company

Salary	Competitive salary, annual bonus and excellent benefits package
Frequency	Annual
Job Reference	SDX/TP/RF-010276-FY24/TVF
Contract Type	Permanent – Full Time
Closing Date	31 October, 2023
Job Category	Administrative
Business Unit	UK Transversal Functions
Location	No fixed location, United Kingdom
Posted on	20 October, 2023

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