Executive Assistant (Maternity Cover)

Please Note: The application deadline for this job has now passed.

Job Introduction

We are searching for a strategic and proactive Executive Assistant to join our distinguished team, providing comprehensive support to the CEO of Schools & Universities UK&I and the HR Director of tech & Services, Transversal Functions and HR Projects UK&I. This role offers the unique opportunity to also engage with our Tech & Services sectors, making it perfect for those who thrive in managing diverse responsibilities and complex challenges.

You will orchestrate seamless operations across high-level agendas, including managing communications, coordinating intricate travel plans, and driving key projects. This role requires frequent national travel, particularly to Salford for executive-level meetings and to London, as well as other destinations as needed. You will act as the linchpin that ensures our leadership team is primed for success, leveraging your expertise to influence outcomes and foster robust professional relationships across global and local platforms.

If you are a meticulous organiser, possess a flair for strategic planning, and can handle sensitive information with the utmost discretion, we invite you to bring your talents to our team where your efforts are not just valued, but pivotal to our success.

This is a maternity cover position, commencing mid July 2024 and concluding in September 2025.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. This role will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

What you’ll do:

Proactive organisation and management of the CEO’s and HRDs diary.
Full inbox management
Organise meetings, ensuring that the Directors are prepared with the appropriate papers/packs. Attending to minute and action Leadership meetings for both each month.
Extensive domestic and international travel ensuring end to end support with visas, accommodation booking, car hire etc. Understand and comply with UK and Group travel policy where appropriate and ensure cost-effective utilisation of the travel budget
Act as the primary interface for the CEO, taking and screening calls/visits accordingly
The provision of high-level administrative expertise, managing all forms of correspondence and taking minutes and dictation in meetings for recording and communication purposes.

For a full list of responsibilities please view the attached job description

What you bring:

Educated to degree level
Extensive experience supporting at C-Suite
Advanced knowledge of Microsoft office applications (including Office 365, MS Teams, SharePoint, Outlook, Word & PowerPoint)
Excellent communication skills, both written and verbal
Excellent attention to detail in all matters
High standard of literacy and ability to draft correspondence and minutes. Ability to commission or undertake briefings for meetings and other engagements
Strong problem solving skills, demonstrable ability to find creative solutions
Calm under pressure, highly discreet with a flexible approach
Able to successfully influence and challenge at senior level with strong political and social skills
Excellent relationship building and networking skills both internally and externally at all levels with an excellent telephone manner and interpersonal skills.
Sound judgement and the ability to quickly acquire the knowledge necessary to assess and prioritise demands on the CEO’s time.
Commercially minded, showing resourcefulness when tackling unexplored territories
Ability to work both independently and as part of a team

Desirable

Experience of working in a large matrix organisation with extensive stakeholder management (both internally and externally)
Experience of working in a truly Global organisation and within multi-cultural teams.

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

Flexible and dynamic work environment
Competitive compensation
Access to ongoing training and development programs
Countless opportunities to grow within the company

Salary	upto £50,000 DOE per annum
Frequency	Annual
Job Reference	SDX/TP/SR162156/SU
Contract Type	Fixed Term – Full Time
Closing Date	04 June, 2024
Job Category	Administrative
Business Unit	UK Schools
Location	No Fixed Place Of Work, United Kingdom
Posted on	22 May, 2024

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