Events coordinator

Job Introduction

An exciting opportunity has become available for an experienced events coordinator to join our team in Dublin. Reporting to the Events and Transport manager you will be the first point of contact from an event experience point of view. As a brand ambassador you will be dealing with enquiries and using your expertise to guide our clients understanding of the venue and protocols and sharing information with security and front of house to ensure the delivery of a high standard event.

Attention to detail is imperative for this role, with the ability to multi-task, whilst delivering a high standard of customer service.

This position will suit an event planner with a growth mindset who understand the importance of interpersonal skills and comradery in the business whilst delivering an excellent event experience for our clients.

This is an excellent opportunity to develop your career in a growing business.

We offer a salary up to €35,000, a great team, growing contract and excellent professional development and progression opportunities within the company as well as the below benefits to name a few:

• 20 days annual leave increasing to 25 with service
• Free GP service
• Bike to work scheme
• Life assurance
• Company pension scheme
• Eye care vouchers
• Employee assistance program with counselling and life advice supports
• Family leave options
• Shopping voucher
• Training, development, and progression opportunities

Role Responsibility

Coordination of the locations, management of associated meeting rooms, organization and logistics for internal and external client events through calendars and the Power Platform.

▪Coordination of the administration of the locations inboxes & general queries

▪Ensure client’s security and emergency procedures are always adhered to

▪Participate in risk assessments and creation of safe systems of work for the department and embrace a safety work culture

▪Be main point of contact for M&O events team, RE&F and other departments within Microsoft

▪Understanding and application of Microsoft Teams and willing to learn Audio Visual

▪Deliver excellent time management skills: ability to plan, multi-task and prioritise work to ensure all activities are completed within deadlines

▪Provide effective communication with colleagues and users to ensure customer expectations are met and managed to meet the client’s Service Level

The Ideal Candidate

Ability to work on own initiative and at times in ambiguity

▪Ability to work under pressure whilst never compromising professional service delivery

▪Friendly and approachable personality with the ability to operate in a confident manner

▪Close liaison with other service teams especially Security, Facilities, and overall building operations teams

▪Excellent communication and “people” skills

▪Excellent communication and people skills with the ability to operate in a confident, polite and approachable manner

▪Motivated and innovative

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process