Event Sales Administrator

Job Introduction

Sodexo Live! have a fantastic opportunity for an Event Sales Administrator to join our awesome Sales & Events team based in Edinburgh. You will be selling the venues in our portfolio to agents, corporate clients and individuals for various event types such as corporate dinners, meetings, parties and weddings. This role offers a varied administrative workload which will include sending contracts and generating invoices, the team will have loads for you to help with!  

At Sodexo Live! we bring people together; we create exceptional moments and lasting memories. We are a unique community of people mobilized to create live experiences that are unforgettable.

We are looking for someone with enthusiasm and drive; a great relationship builder and you will need a great phone manner too! An events background would be ideal! You will have a real interest in working within the events and hospitality sector.

When you join Sodexo Live! you truly belong, you will have the opportunity to thrive with career and learning opportunities available across the organisation - we can’t wait for you to join us! This is a fantastic permanent position with opportunities for further career progression within a global organisation. 

Role Responsibility

• Answer and respond to all enquiries in a timely and professional manner
• Identify customer needs and provide solutions to match them
• Prepare proposals and issue contracts and invoices for confirmed bookings
• Handover of confirmed events to venue-based planners
• Liaise with venue-based Planning Team to organize show rounds
• Identify and refer new or existing business within the portfolio
• Daily use of the CRM system as lead generation and task manager
• Bid Tender Support for Business Development Team, including mystery shops, SWOT Analysis and other relevant research
• Achieve personal KPI's as agreed with Line Manager
• Post event follow up for repeat bookings

For a full list of responsibilities please view the attached job description

The Ideal Candidate

• A track record in the Events industry with a particular emphasis on corporate and private events
• An interest in Event Sales
• Ability to work under pressure and deliver results in a variety of projects
• Ability to prioritise and handle multiple tasks
• Computer literacy
• Systems expert and Advanced Microsoft Excel
• A good researcher, negotiator, and client focussed approach
• Excellent business relationship building skills and understanding of customer needs
• Excellent time management and organisational skills in order to prioritise various job demands

Package Description

To £23,000 + great benefits

Location: Edinburgh (Hybrid available with 3 days office based)

Permanent

Work Pattern – 40 hrs pw Monday to Friday with flexibility

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process