Event Manager

Job Introduction

• Event Manager
• 40 Hours per week
• Up to £32,000
• Signet Library, Edinburgh, EH1 1RF

Are you passionate about delivering exceptional events in a historic and inspiring setting? The Signet Library in Edinburgh, renowned for its stunning architecture and rich heritage, seeks a dynamic and experienced Events Manager to oversee our diverse functions. This is a unique opportunity to work within one of Edinburgh’s most iconic venues, combining your organisational skills with a love for history and culture.

Nestled in the heart of Edinburgh’s historic Old Town, the Signet Library is a magnificent 19th century building. Designed by architect William Burn, it boasts elegant neoclassical architecture, a stunning central reading room, and beautifully preserved interiors that reflect centuries of Scottish legal tradition. Today, it continues to be a prestigious venue for events, private functions, and corporate gatherings, offering a truly memorable setting for any occasion.

Main Responsibilities

What you’ll do:

• Planning and Service Delivery
  Ensure all planning, operational, and kitchen service functions for the venue are effectively in place and meet the required standards.
• Quality Control, Health and Safety, and Hygiene
  Manage all quality assurance measures, health and safety protocols, and hygiene systems to align with Heritage Portfolio standards and specific venue requirements.
• Client and Team Communication
  Understand and clearly communicate the venue’s service offers to clients, customers, and the Heritage Portfolio team to ensure alignment and satisfaction.
• Innovation and Service Enhancement
  Lead efforts to innovate and develop service styles that generate positive PR and enhance client feedback.
• Team Collaboration and Business Growth
  Actively participate in the wider events team, contributing to discussions and decisions that support the growth and improvement of the Heritage Portfolio business.
• Event Service Articulation and Customer Experience
  Clearly define and communicate the service elements for each event, including food, equipment, flow, and overall customer experience, to improve business outcomes.
• Financial Performance Support
  Assist the venue in managing financial aspects such as forecasting, event costing, post event reviews, cost control, stock management, and monthly reconciliation.
• Site Readiness and Preparation
  Support venue teams in ensuring areas are prepared for site visits and event setups as required.
• Security and Safety Compliance
  Ensure all security measures related to the building, stock, personnel, and client expectations are maintained before, during, and after events.
• Site Inspections and Proposal Development
  Assist with regular site inspections and the generation of proposals to support event planning and venue development.
• Teamwork and Workplace Harmony
  Promote a collaborative and harmonious working environment within the Heritage Portfolio team.
• Business Development Support
  Support the General and Assistant Manager in identifying and pursuing financially sustainable opportunities to develop the business.

The Ideal Candidate

What you bring:

• A passionate interest in the catering industry, knowledge of current trends, and interest in the hospitality world
• Experience in a high volume catering environment
• Ability to craft communication plans for key stakeholders
• Evidence of ability to create and adhere to project delivery plans
• Ability to competently use Microsoft Word, Excel, PowerPoint, and Email
• Ability to motivate a team of mixed abilities and personalities
• Proven record of managing a large front of house team of managers, event designers, and floor staff

Desirable:

• Experience and understanding of event costing and design of events
• Ability to produce accurate work under tight deadlines and pressure
• Experience in assisting with creating a project plan
• Capability to identify and highlight revenue maximising opportunities
• First aid and personal alcohol license qualifications
• Experience in assisting with creating a marketing plan

Join Heritage Portfolio and Sodexo Live! for a fulfilling career where your individuality is celebrated, your impact is valued, and your development is supported. We’re more than a team — we’re a community of experience makers.

We are proud to be a Disability Confident Leader, offering an interview scheme for qualified candidates with disabilities.

Be part of a forward thinking organisation where “Never Standing Still” is more than a motto — it’s how we thrive. Apply now and take the next step in your operations career.