Estates Coordinator - Facilities

Job Introduction

Our UK Healthcare segment have a fantastic opportunity for an Estates (Facilities) Coordinator to join our talented and hard working team based from Queen Marys Hospital, Roehampton. 

Sodexo Healthcare work by the side of healthcare organisations in both the public health (NHS Trusts) and private healthcare sector, using science, technology and global experience to enable human-centred care.

This is an exciting opportunity for someone to provide administrative support for our Estates function reporting directly into our Estates Manager. You will be required to assist the Estates Manager with a wide range of operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies and helpdesk.  

You will also be required to provide administrative support to the team and be able to manage large building operations. You will be a great communicator as the main go to person for engineers  ensuring the effective operation of the planned and reactive maintenance processes.

In this role you will be responsible for inputting work onto the system and contacting day to day managers. The role involves working with CAFM system so experience of this would be ideal, but training will be provided. It would be well suited to a highly organised people person, a strong Administrator who has an organised planned approach to their work and a friendly disposition. You will enjoy being part of a great team and be good at multi-tasking with an adaptable approach to changing priorities on a daily basis.

This is a fantastic opportunity with great potential. It would really suit someone who enjoys and has experience of Help desk maintenance requests including inputting jobs onto systems.  If you have experience of working with CAFM this would be even better!

You don't just join Sodexo, you belong

Join Sodexo and you become part of a worldwide, extended family. Team spirit is strong and encourages people to stay long-term. You can bring your whole self to work every day and we cant wait for you to join the team! 

Role Responsibility

• Scheduling and reporting of Maintenance plans including programming of CAFM system
• client call handling
• Performance Monitoring of the system against PPM schedule & Reactive maintenance
• The collection and provision of data related to all estate maintenance operations
• Collation and management of digital and paper records and filing
• Provide daily, weekly and monthly scheduled reports
• Represent Sodexo in applicable working groups for ensuring compliance
• Provide administrative support and advice for Hard FM staff where required. 

The Ideal Candidate

• Keen to develop within the workplace, spending time supporting a multi- disciplinary team gaining knowledge and expertise
• Experience in a coordinator role working within Estates, facilities, property management, hospitality or related fields
• Able to work collaboratively as part of a team to solve problems with professionalism and service focused approach
• Adept at multitasking and able to manage multiple projects effectively
• Good communication skills
• Strive for excellence in what you do and share ideas for improvement
• Proficient with computer equipment and programs (Word, Excel and Outlook) with a keen interest in technology

Desirable

• IOSH or NEEBOSH qualified 

Package Description

£28,000pa to £34,000pa + great benefits

Location : Queen Mary's Hospital, SW15

Permanent

Work Pattern - Monday to Friday 40hrs pw. 7am-3.30pm/ 8am-4.30pm

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.