EPOS Systems Administrator

Job Introduction

Sodexo Live have a fantastic opportunity for a Systems Assistant to join our first class team at Ascot Racecourse!

At Sodexo you belong, we will take care of you and ensure you thrive in your career and provide you with excellent learning opportunities.

You will be working as part of the team at the iconic Ascot Racecourse where we are committed to providing our guests with an outstanding experience whether they come to race, hold a business meeting, or host a private dinner at our world-class venue and we are looking for a hard working and driven individual to become part of our team!

As a systems Assistant you will work with the EPOS Hospitality system, where, alongside the Systems Manager you will  ensure that it is set up and running as needed for racedays and events.

You don't need to have worked with EPOS before as long as you can demonstrate you are able to quickly adapt to new systems and can test them to make sure they are working well.

You will have excellent administration skills, including being a whiz with Microsoft Excel and also have fantastic attention to detail!

Role Responsibility

• Kappture PoS data, support and mobilization
  ▪ Assist with the management of stocking policies and pricing classifications within the Kappture system.
  ▪ Assist with any time critical alterations to menus, products and pricing for race days and C&E events.
  ▪ Deployment of retail PoS system and payment solutions across temporary sites for events
  ▪ Assist with User Acceptance Testing of any system changes and upgrades to current software solutions
  ▪ Operational Commercial support for C&E banquets and events
  ▪ Cellar administration
  ▪ Ensure all Purchase Orders are matched up correctly to their corresponding delivery notes & Invoices.
  ▪ Highlight all cost/stock differences between Purchase Orders & delivery notes to the Cellar manager.
  ▪ Update and maintain the liquor invoice log as soon as a delivery has been matched to a PO, and to update this again, once an Invoice for that delivery has been received.
  ▪ Track differences in costs between Net & Zinc pricing for all external Sodexo event transfers.
  ▪ Assist with maintaining the cost & selling prices in the Ascot Inventory Control system (Kappture).
  ▪ Generating internal cross charges of stock given to other departments within Ascot Racecourse and the wider Sodexo business.
  ▪ Setting up & amending templates / event controls for bars, restaurants, ARL areas & conferencing events as directed by the Cellar Manager.
  ▪ Recording of all Cellar allowances such as out of date stock, breakages & staff drinks.
  ▪ Stocktaking
  ▪ Have all elements of paperwork preparation, in readiness for each monthly stock take.
  ▪ Assist the Cellar team & external Auditors, with monthly stock take counts.
  ▪ Input of all inventory data from internal stock counts onto Kappture, highlighting necessary recounts
  ▪ Review and organize post-race spot checks, to verify stock movements. Record findings and report high variances to the Cellar Manager or Assistant Cellar Manager.
  ▪ Race Day Support
  ▪ To liaise with the external auditors with all elements of stock controls for all live outlets, for every race meeting.
  ▪ Oversee and monitor the implementation and running of automated outlet requisitions on Kappture, using the RAG system to determine min, max and value levels across all outlets.
  ▪ Analyze and review openings stocks, requisitions, and closing stocks reporting any finding through the official channels of communication.

For a full list of responsibilities please review the attached job description

The Ideal Candidate

• Excellent Microsoft Excel skills
• Quick to adapt to new systems and able to test systems
• Excellent attention to detail
• Be flexible and adaptable
• Have good organisational and administrative skills
• A good work ethic with the desire to develop
• Excellent Communication Skills

Package Description

£25000.00

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process