Compliance & Monitoring Administrator

Job Introduction

Here at Sodexo we are looking to recruit an experienced Administrator to oversee the administration of compliance with relevant statutory, mandatory, contractual and corporate obligations and requirements. In this role, you’ll assist with the undertaking of accident and incident investigations, the preparation of reports, the identification of corrective and preventative actions, and the monitoring of corrective/preventative actions to ensure completion.   You will have excellent attention to detail in your work and will be self-motivated with lots of initiative. To be successful in this busy varied role you need to be a great communicator with consistent administrative experience and competent IT skills. A background in Facilities Management would be ideal but not essential.

Sodexo Healthcare is a leading provider of services to the NHS and private healthcare organisations in England. We provide quality of life services that improve patient and staff experience, raise standards and deliver financial benefits to our clients. We help to enhance the patient environment (including patient dining, cleaning/housekeeping, retail services), provide clinical support (equipment sterilisation) and manage technical estates teams (estates management, asset management, land maintenance and energy management).

Role Responsibility

• Monitoring of business unit performance through the conduct of internal audits and performance monitoring in accordance with audit schedules and contractual monitoring requirements.
• The preparation of action plans and the monitoring of identified actions to completion.
• Preparation and issue of compliance and performance management reports to ensure submission within timescale.
• Submission of accident, incident and near miss data (ie, DATIX/SALUS), collation of statistics (including LTIFR) and preparation of reports.
• Assist with the undertaking of accident and incident investigations, the preparation of investigation reports, the identification of corrective and preventative actions, and the monitoring of corrective/preventative actions to ensure completion.
• Assist with the undertaking of risk assessments, the identification of control measures to manage risks, and the recording/communication of findings.
• Provision of monthly and ad hoc risk and/or safety reports as required.
• Assistance with the preparation of corporate safety and training returns.
• Administration of the Duty Holder Matrix/Training Matrix and associated documentation, including the provision of timely notification to management of actions required to ensure continued compliance.
• Administration of the integrated management system and associated documentation (policies, procedures, etc) to ensure evidence of compliance is maintained and available, and that documentation is suitable and sufficient for the intended purpose.
• Attendance at all relevant meetings as required.
• Provision of helpdesk and switchboard support as may be required.
• Any other duties as may be reasonably required.

The Ideal Candidate

• Attention to detail, with a commitment to continuous improvement and service excellence.
• Understanding of the requirement to undertake performance monitoring to ensure compliance with quality standards.
• Health and safety awareness.
• Articulate and confident communicator (both verbal and written), with the ability to develop and maintain effective and professional working relationships.
• Confident and proficient in the use of IT systems.

Package Description

£21,700 - £22,500 + great benefits

Location: Hereford County Hospital, Hereford HR1

Permanent

Work Pattern – 40hrs pw Monday to Friday 0800-1700hrs

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.