Commercial Audit Assistant

Job Introduction

As a Commercial Assistant, you will be accountable for ensuring invoices are paid and accurate and transactional commentary is up to date whilst challenging suppliers around value and driving the supplier to enhance that value through benchmarking and cost analysis.

• Ensure contractual compliance of 3rd party supplier invoices, complete value for money reviews of both reactive and Minor Works, challenging and making agreements as necessary on behalf of the client.
• Ensure that the supply chain is delivering the agreed standard of works and within budget constraints.
• Certify invoices for payment and facilitate those payments upon the client’s behalf.
• Provide knowledge and information based upon those desktop audits and highlight potential risk.
• Provide support to the Supply Chain Managers (internal/external), Lead Cost Audito and other members of the team, aiding in the development of the account & function.

Role Responsibility

• Conduct audit checks on 3rd party suppliers; ensure they are contractually compliant and are generating value for money. Check, verify and review rates and costs (day rates, schedule of rates, other)
• Apply technical knowledge in analysing data, reporting and creating solutions
• Managing, and negotiating supplier queries through to acceptance
• Progress escalations with Contractors to resolution or escalate as required to the Management Team
• Attend supplier meetings to conduct audits, resolve queries, and review best practice as required
• Provide “insight & feedback” reports following audits, capture supplier behaviours for inclusion in monthly reporting
• Review and report on-going performance of the Supplier against contractual obligations
• Identification of works which require an on site audit
• Facilitate supplier payments
• Build and maintain effective relationships with client, suppliers and internal teams

The Ideal Candidate

Essential

• Demonstrate Commercial acumen
• Demonstrable knowledge of Building Services
• Demonstrable knowledge of property, building fabric and M&E terminology
• Analytical with exceptional numerical skills
• Data analysis and trending skills – analysing Excel style data sets to identify trends
• Highly organised with strong attention to detail (create written/edit documents and run spread sheets)
• Motivated to continuously develop technical skills and knowledge
• Experience of using MS Office, including: Outlook – email and diary management, Excel – create and edit spread-sheets, Word – create and edit detailed documents

Desirable

• Graduate/working towards degree in Construction (Quantity Surveying, Project Management, Supply Chain Management, or similar)
• Ideally customer/supplier relationship management experience
• Experience of working within an M&E related role – heating engineer/electrician/similar
• Previous experience at working within an FM delivery model/Building services
• Experience of working with Verisae/Accruent

Package Description

£26,000 per annum plus excellent flexible Benefits and fund

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process