CAFM Administrator

Job Introduction

We are currently looking to recruit an experienced CAFM Administrator to monitor, plan and schedule both the PPM and reactive workloads for both in-house staff and Contractors.

You’ll be responsible for the administration and operation of the Computer Aided Facilities Management (CAFM) system from an Operational Maintenance perspective. In conjunction with the Management team, you’ll carry out quality and performance checks and reviews in premises administered by the Sodexo’s Healthcare Estates Department.

Role Responsibility

In this role you will continuously monitor the call list on CAFM for incoming work requests and ensure that; the Service Level Agreement (SLA) priority assigned by the Helpdesk is justifiable, given the work content details and change if required, duplicate work requests are eliminated, where possible and work orders are created from call requests.

• Co-ordinate Stores requirements to ensure timely ordering, delivery and issuing of spares and materials to ensure KPIs are met, progressing and chasing overdue items
• Monitor PPM workloads and issue to ensure that they are completed on a priority basis
• Ensure that the Asset Register is up-to-date regarding additions, deletions and changes, in particular those created through New Works
• Be a key member of a CAFM Systems user group to discuss current systems issues and seek input from users regarding on-going development of the system, playing a pro-active role in the development of the system as required
• Establish and maintain good working relationships with all CAFM system users and other staff in support of their reporting requirements
• Input into the Estates Maintenance Services Monthly report as required
• Assist in providing accurate costing of labour hours/materials required where directed, for new/additional work as approved by the Estates Manager.

**Please see job description attached below.

The Ideal Candidate

• BluePrint CAFM Systems, Global Maximo or equivalent experience
• Excellent organisational skills with the ability to organise others
• Ability to listen to others, understand and interpret their views analysis and provided advice/solutions
• Excellent oral and written communication skills with the ability to communicate effectively with both technical and non–technical staff
• Excellent interpersonal skills with the ability to work closely and effectively with staff at all levels within the organisation
• Sound IT knowledge and experience - Advanced MS Office skills (Word, Spread Sheets and Data-bases)
• Capable of working in a demand driven service
• Process and Procedure writing skills

Desirable:

• Qualification in or Knowledge of Mechanical & Electrical Building Services
• Basic report writing skills
• Experience with Personal Digital Assistant (PDA’s)  systems
• Understanding of Health Technical Memorandums (HTMs) and any Statutory and Technical requirements for the operation and maintenance of plant and engineering services

Package Description

Predominantly Monday – Friday, 40 hours per week. Flexibility is a must.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.