Asset & Compliance Manager

Job Introduction

Are you an accomplished Asset and Technical Compliance Manager? Do you know CMMS systems like the back of your hand? Do you also have excellent stakeholder management skills? We just might have your next professional opportunity right here for you!

We are looking for a new colleague in our team in Brentford supporting a prestigious global client of ours. You would be responsible for the development, on-going maintenance and update of the asset database for the West London and Dublin Property portfolio. A key element of the role is to ensure that appropriate asset information/history is collected and maintained in the CAFM system (Maximo) such that appropriate capital investment plans can be developed for delivery by the Sodexo Small Works Team and Client’s Capital Projects Team. The role will also include the development of appropriate technical reports, analysis of technical data and the preparation of critical engineering reports based on information requested from the engineering teams and supply chain.

We offer a salary up to £55,000 dependent on experience, flexible benefits package as well as excellent progression and development opportunities within the company.

Role Responsibility

• Develop and implement Sodexo’s asset management policies and procedures for the Contract, including training of engineering operatives.
• Add, amend and decommission assets within Maximo to ensure the asset database reflects all changes in the portfolio.
• Establishing and communicating the process for asset adoption within the portfolio, including the adoption of new buildings within the portfolio.
• Ensuring that third party contractors working within the portfolio comply with our project notification and asset adoption processes.
• Carrying out the necessary changes to Maximo via an FO form for all newly installed assets from any Capital Projects and manage the GSK change control process for the WREF commercial property as required.
• Establishing the process for asset surveys to new properties within the portfolio including asset list production, costing and Maximo data loads.
• Plan and co-ordinate with the engineering team all service visits and remedial works required to carry out works following planned maintenance activities.
• Ensure Maximo data builds are undertaken for all new assets such that appropriate PPM is implemented.
• Develop and maintain monthly reports for asset additions, deletions and changes in accordance with Sodexo SOPs
• Develop, implement and update Standard Operational Procedures (SOPs) for the delivery of Planned Maintenance activities within the portfolio including training of Engineering Operatives, planners and administrators.
• Prepare monthly PPM plans for the Operations Teams to deliver.
• Develop and maintain PPM performance reports across all service lines. Reports are to capture all activities and be filtered by supplier.
• Liaison with the client’s Statutory Insurance Inspection provider (Zurich) and maintenance of the client’s compliance database as well as accessing Zurich’s Crimson database to ensure no overdue inspections.
• Will have full responsibility for all compliance related items and work with the engineering team to ensure that logbooks are kept up to date as well as keeping all records in Maximo (CAFM system) up to date.
• Ownership of the Operational Occurrence Reporting system.
• Manage a full time FM planner role and support the FM planner in his daily duties, to ensure that all their duties are carried out in a timely manner to the contract requirements meeting all SLA’s/KPI’s.

The Ideal Candidate

• Substantial experience in a similar role of supporting development of CAFM Management systems on facilities management contracts.
• Excellent understanding of technical application and processes, risk management and HSE, the methods employed to manage risks, hazards and controls.
• Good understanding of services delivered by integrated facilities management and will understand the impact on their customers
• Background in a heavily regulated environment
• Good understanding of Computerised Maintenance Management Systems
• IT literate (proficient in MS Excel and CAFM systems, preferably Maximo)
• Formal technical qualification in an appropriate subject, member of recognised body e.g. CIBSE
• Substantial practical experience as an Engineer involved in building services engineering to management level with operational experience of delivering engineering services in a business- critical environment
• Able to adopt Information Systems to create, map and manage Maintenance Plans
• Detailed knowledge & experience of Building services systems.
• Maintenance management such as BESA SFG20, CISE Guide M.
• Good knowledge of contractual procedures within the FM industry, Health & Safety Compliance and statutory compliance

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business. 

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation.  

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.