Administrator

Job Introduction

Great administration is the backbone to any organisation, HMP/ YOI Bronzefield is no different and offers a rewarding environment. 

This role is to provide general administration support across a number of areas within the health care department performing a variety of duties to ensure the smooth running of the function and providing great service to the prison

For more information on Sodexo Careers please visit Sodexo Careers and Careers in Justice

Role Responsibility

• Maintain all appropriate records and documentation.
• To manage the team based self-rostering regarding nurses hours and annual leave
• Responsible for all administrative duties as required by the Manager, ensuring the function is run efficiently and cost effectively when performing work as required and planned.
• To work closely and co-operate with colleagues as information sharing is a necessity to ensure correct and precise data is passed on to relevant departments so that time lines are met
• Build relationships with key internal and external stakeholders.
• Abide by the corporate strategic directions, Contract Delivery Indicators, MOJ/NOMS service specifications and all appropriate Regulations and Health and Safety Policies.
• To book external and internal appointments for patients
• Provide reports and a detailed analysis of the key performance targets. (OBM and DNA reports for meds management) this meeting is where all representative of healthcare meet once a month to discuss any medication issues and also receive feedback from the GPS, Pharmacist, Optician, Social care, Dentist and also the Podiatrist regarding anything clinical.  
• Any other additional accountabilities for your role (see attached accountabilities)
• To be a front line representative when the department has a visitor, i.e. Commissioners, corporate healthcare professionals

Please see attached job description for further information regarding the role requirements.

The Ideal Candidate

• The ideal candidate should have experience working in a similar role or environment
• You should be proficient using Microsoft applications - in particular Excel and outlook
• Organisational skills are a must, being able to work to tight deadlines whilst keeping a level head will be required.
• Attention to detail and completing work with a high level of accuracy
• A healthcare background would be advantageous however not essential

Package Description

£19,073 plus £3453 FTE London Weighting and benefits 

Free meals provided whilst on site, free on site parking, access to gym and allowance

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more.

Post holders will be subjected to an advanced DBS check, a prison security check (level 2) prior to being employed.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Please note all roles within Sodexo Justice are subject to security and recruitment checks which may include a Social Media Check. You will also be asked to provide 5 years’ worth of references and request employment history details from the HMRC.