Administrator - PA Hub

Job Introduction

Sodexo Live! have a fantastic opportunity for an Administrator to join our Sodexo Live PA Hub team working remotely from home. This team support a board of Directors who are frequently travelling or working remotely. Your focus will be to provide an efficient, effective & professional administrative support, with guidance from our PA Hub Manager within this exciting and highly supportive segment.

At Sodexo Live! we bring people together; we create exceptional moments and lasting memories. We are a unique community of people mobilized to create live experiences that are unforgettable.

You will be a dynamic, versatile Administrator with a good understanding of confidentiality, a highly organised approach to your work and a positive, can-do attitude. Excellent communication skills are essential as you will be liaising with a broad range of stakeholders.

You will be involved in a range of general administrative duties with almost endless opportunity for involvement if you love to multitask and enjoy working under pressure in a rewarding and fast-paced environment.

This is a great developmental opportunity to join a world leading food and facilities management Company which can offer unrivalled opportunities for career progression.

When you join Sodexo Live! you truly belong, you will have the opportunity to thrive with career and learning opportunities available across the organisation - we can’t wait for you to join us!

Role Responsibility

• Drive executive delivery by monitoring the PA Hub e-mails and proactively action as agreed, ensuring deadlines are met by Directors and the PA Hub Manager and outstanding actions followed up.
• Support the PA Hub with the organisation of meetings, ensuring that the Directors are prepared for all meetings with papers/packs etc.  Attend and support as requested.
• Support the PA Hub with extensive travel arrangements - including flights, accommodation, car hire, meeting rooms etc. for the Directors.
• The provision of administrative expertise, managing all forms of correspondence such as post, email and taking minutes and dictation in meetings for recording and communication purposes.
• Produce and update Excel spreadsheets and Power Point presentations as required.
• Responsible for the management of electronic files.
• Raising and processing of invoices and chasing outstanding payments.
• Complete Directors administration e.g., monthly mileage and expenses for Directors and action via
• Maintain strict confidentiality on work undertaken on behalf of Directors.
• Support the PA Hub Manager with administrative tasks and project work.
• Undertake other tasks as requested by Directors or PA Hub Manager.

For a full list of responsibilities please view the attached job description 

The Ideal Candidate

Essential

• Competent with Microsoft office applications (including Outlook, Word, Excel, Publisher & PowerPoint)
• Good numerical and verbal skills.
• Excellent communication, organisational and administration skills, including editing skills.
• Outstanding attention to detail
• Ability to multitask and thrive in a fast-paced environment
• Have worked in an environment where confidentiality is important.
• Ability to be resilient and adaptable
• Good standard of general education
• Ability to work both independently and as part of a team

Desirable

• Proven experience within a similar role.  Experience of working with an extremely busy team with very high standards would be useful.
• Previous Administration experience

Package Description

£21,691pa & great benefits

WFH Remote occasional travel for meetings 

Permanent

Work Pattern - Monday to Friday 8.30am – 5.00pm 40hrs pw with flexibility

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process