Administration & Accounts Apprentice

Job Introduction

Purpose of the job

As a Administration & Accounts Apprentice at HMS Nelson, Portsmouth, you will be the central contact for all event bookings, planning and costing, ensuring the smooth running and administration of the Mess Office in the absence of the Mess Manager. You will have a high level of numeracy and literacy skills as well as great communication skills to maintain excellent client and customer relationships.

Mail Responsibilities

• To learn and understand Mess accounting, and Mess billing requirements, in an Apprentice role, whilst applying and strictly adhering to Mess and Company policies and procedures.
• To support the Mess Manager, in their ambition to deliver a pleasant and welcoming environment in which to live and work.
• To co-ordinate with the Mess Committee, to ensure policy, rules and regulations are maintained and events are delivered with financial oversight and feasibility.
• To answer queries from Mess members and other parties regarding Mess matters, in an accurate and timely manner.
• To process all information with discretion and strict confidentiality, to comply with data protection and other security requirements.
• To maintain Mess member details on the system, ensuring all records are accurate and up to date, and billing information is correct.
• To ensure cash/cheques are always securely stored and compliant with security of cash procedures.
• To ensure external and internal suppliers, such as Marquee services through to florists, are arranged, booked, and security cleared where appropriate and deconflicted if required.
• To ensure the Mess organisers are kept informed of progress, with the event planning, and any risks or threats are highlighted when recognised.
• To ensure that security guest listing for all events, dietary requirements, routines, seating plans and team individual contributions are communicated effectively.
• To attend your performance development review to discuss job standards and agree development activities.
• To attend team briefs, huddles and meetings as required.
• To care for all available resources including equipment, materials and supplies as directed.
• To report any near miss occurrences, accidents, or faulty equipment to management.
• To maintain a professional and confident face to any customers.
• To continue to develop one’s own skills and knowledge within the position, including any company required training courses.

Essential

• High level of Numeracy and Literacy skills
• Good interpersonal skills and communication skills
• Previous experience in a client facing role
• Very good knowledge of Microsoft Office (Excel, Word, Outlook)

Package Description

• 37.5 hours per week
• Monday to Friday - 08:00-16:00 or 09:00-17:00 
• £12.50 per hour
• Free Car parking

​Check your local transport links here: Plan Your Journey | Traveline 

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process