Hard FM Admin

• Job Title: Hard FM Admin
• Location: Royal Stoke Hospital
• £26,265 per year
• Holidays
• 40 Hours / Monday to Friday / 8am till 4:30pm
• Blue light card (optional) & Sodexo Benefits

Job Introduction

We are seeking a proactive and detail-focused Hard FM Admin, at Royal Stoke Hospital to support our Hard FM/Estates team in maintaining high standards of engineering compliance and administrative excellence. In this role, you will ensure our SharePoint systems are consistently updated, produce key contractual documentation, and coordinate information from managers across the department for inclusion in essential reports. You will also provide high-quality administrative support through minute-taking, document scanning, and the accurate uploading of compliance records. Additionally, you will play a vital part in supporting our Compliance and Performance functions, including variations and audits, helping to ensure our service operates efficiently and in full alignment with regulatory requirements.

What You'll Do:

• Maintain and update SharePoint to ensure accurate, up-to-date engineering compliance information.
• Produce and manage key contractual documents relating to engineering stock and services.
• Gather and coordinate information from departmental managers for inclusion in essential reports.
• Provide professional administrative support, including minute-taking and document collation.
• Scan, upload, and manage documentation to uphold compliance standards within a Hard FM/Estates environment.
• Support Compliance and Performance activities, including managing variations and assisting with audits.

What You Bring:

• Previous experience in an administrative role, experience in a busy environment.
• Experience of being proactive and reactive
• Attention to detail and accuracy with the ability to co-ordinate workloads
• Good IT skills with the ability to produce excel spreadsheets, including MS Office (Word, Excel, PowerPoint and Outlook)
• Excellent written and verbal communication skills and experience of composing letters/emails
• Ability to prioritise own workload and work to strict deadlines
• A flexible “can do” attitude is required for this role.
• Self-starter and self-motivated with ability to prioritise and schedule work under conflicting pressures

Desirable:

• Previous experience within a Health Service context
• Knowledge of working with Hard FM groups
• Previous experience using SharePoint and CAFM systems (desirable)

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment
• Competitive compensation
• Full training and full protective uniform supplied.

Ready to be part of something greater? Apply today! Career progression for the caring profession.

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

About Sodexo

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds, and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, So Together, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.

Sodexo Disability, Ability network, So Together, Generations and Origins.

File Downloads

• UK Rewards and Benefits Guide. 2025.pdf
• Hard FM Helpdek Operative Job Description - Revised May 2025.docx