Administration Manager

• 40 hours per week

• Monday to Friday 08:00 - 16:30.

  However, flexibility may be required to cover evening and weekend working to meet business needs

• £30000 - £32000 per annum

• 10% discount on Costcutter shop on site

• Free car parking

• Reduced cost use of gym on site

• Subsidised food available on site

• Access to Historic Dockyard at FMSP Portsmouth

• Families Day and other special events on site

• Sodexo rewards and benefits

• Discounts at Sodexo partner brands

• Driving is required for this position. For insurance purposes you must be over 25 and hold a Full UK Driving License

• Due to security requirements you must have been continuously resident in UK for last 5 years to apply for this position

• Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is PO1 4QT

Job Introduction

Based at the Home of the Royal Navy Fleet, this is a unique opportunity to join a Global Organisation with over 430,000 staff worldwide, and provide support to our Armed Services Personnel.

As an Administration Hub Manager at Sodexo in HM Naval Base Portsmouth, PO1 4QT, you’ll be managing Sodexo's administration hub, including a team of 4 staff, ensuring effective administrative support is provided to the services we provide across the site. If you're looking for a role where you can have an impact, this could be the job for you!

What you’ll do

• Oversee Kronos (Workforce) system and payroll, ensuring payroll is completed accurately and on time, discrepancies are escalated and resolved promptly by relevant managers. Ensure employee and organisational data on UDC is kept accurate, coordinating updates with the regional support team.
• Ensure that compliance is maintained across the establishment
• Ensure security processes are followed for new starters and existing colleagues. Supporting regular audits, maintaining compliance with security protocols, escalating all risk to the regional support manager and work closely with the regional support team to address any issues.
• Manage the use of billing and accounting systems, both manually and working with systems such as EprophIT. You will oversee account trading and cash handling processes, ensuring procedures are followed, maintaining financial integrity and compliance
• Cash handling, which may involve the use of a company vehicle on site to visit locations across the site for cash collection (hence driving requirement)
• Resourcing and Training - You will work closely with managers with recruitment activities, including interview coordination and onboarding. You will ensure training records and p-files are maintained, with a focus on mandatory training compliance
• Brand Compliance - Upholding brand standards across the establishment, including your team maintaining noticeboards and signage. Collaborate with the regional support manager (brand SME) to address challenges
• Ensure completion of day to day and monthly administrative tasks, for example archiving/shredding, mileage returns, ordering stationery and uniform; and any other any other reasonable tasks as directed

What you bring:

• Experience of working in a similar role within the service industry at a comparable level

• Excellent numerical, verbal and written communication skills

• Able to work on own initiative within a team environment

• Able to demonstrate proficient knowledge of MS Office (Word, Excel, PowerPoint and Outlook)

• Attention to detail and adherence to standards

• Strong organisational and time management skills

• The ability to prioritise tasks effectively and stay calm under pressure

• Driving is required for this position. For insurance purposes you must be over 25 and hold a Full UK Driving License

• Due to security requirements you must have been continuously resident in UK for last 5 years to apply for this position

What we offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Mental health & wellbeing support
• Employee Assistance Programme for personal, legal, and financial advice
• 24/7 virtual GP & lifestyle rewards
• Discounts for you & family
• Financial tools & retirement plan
• Cycle to Work & Paid volunteering day

Ready to be part of something greater? Apply today!

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications

File Downloads

• 2025 Benefits UK Brochure V9.pdf