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Staffing Coordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

Are you a confident people person with excellent communication skills? Do you have experience of working in a busy staffing/recruitment environment? If yes, this could be the role for you!!

We are currently looking for a Staffing Coordinator to join our team based at our Heritage Portfolio site in Edinburgh. As the staffing coordinator, you will support our Staffing & Training Manager in the delivery of the recruitment and staffing requirements of Heritage Portfolio across multiple sites and venues. You will ensure when recruiting staff that company recruitment policies are adhered to and that you promote Heritage Portfolio as the preferred employer both internally and externally by adhering to company recruitment policies.

A commitment to your work is crucial as you will be required to support with major event days, these can sometimes be in the evening or at weekends. This is a busy varied role; you will love to be out and about!

This is a great opportunity to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Our heritage is built on catering and hospitality experience and fuelled by our passion for exceptional food and service. For over 40 years we have been providing bespoke catering and hospitality services for sports stadia, racecourses, visitor, attractions, historic venues, major events and premium airline lounges. Recognised across the globe for hospitality, we help create exceptional moments at extraordinary events such as Royal Ascot, Tour de France and RHS Chelsea Flower Show.

Role Responsibility

  • Support the staffing operation for fixed and ad hoc events, ensuring all aspects of staffing recruitment, induction, training, customer service, staff check-in, welfare of staff are met
  • Work with the S&TM and our retail outlet GM’s to support recruitment, training, rostering and payroll for our cafes and restaurants
  • Ensure recruitment of new casual employees, adheres to company policy:  E.g. interview, eligibility to work in the UK, reference check and induction
  • Support S&TM in training programs
  • Ensure Heritage Portfolio is seen as an employer of choice for casual workers
  • Ensure all employees complete all required legislative and company (FLOW)  training and are compliant with Heritage Portfolio policy
  • Support and promote recognition program that motivates employees to “go the extra mile”
  • Support innovation initiatives that enable the casual employees to suggest ideas for improvement
  • Ensure good communication across all levels of Heritage Portfolio
  • Communicate to staff, both full-time and casual, necessary information relating to the event, E.g. start dates and times, accommodation, pay rates, parking.
  • Support S&TM in the delivery of targets set for direct recruitment v’s agency
  • Support Ad Hoc staffing operation to contribute to the local economy through direct recruitment and engaging with the local community.
  • When working with agency partners, ensure the standards of performance are adhered to and that suppliers are meeting expectations
  • Ensure all general business administration E.g. documentation of new employee’s details and updating of existing personnel records including leavers are secure at all time and is completed in a timely manner.
  • Ensure all employment legislation is adhered to minimising any risk to the company
  • Report immediately any incidents or accidents to S&TM and complete any required paperwork


The Ideal Candidate

  • Knowledge and understanding of training and recruitment
  • Experience in a busy environment, hospitality experience would be great
  • A people person who engages well and works with others
  • Understanding of working with budgets and labour management
  • Strong organisation skills
  • Motivated and adaptable, confidently able to manage workload and different tasks simultaneously
  • Excellent written and verbal communication skills
  • Confident in the use of MS Office
  • A flexible approach to working hours

Package Description

£22,000 – 24,000 + great benefits

Location: Heritage Portfolio Head office, Edinburgh 

Free parking and easily accessible


Work Pattern – 40 hrs pw Monday to Friday with flexibility to work some weekends

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more!

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process


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