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Receptionist

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Receptionist to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression

Role Responsibility

  • Meet and Greet visitors to HME in a courteous and professional manner
    • Meet & Greet
    • Contact visitor sponsors in a timely manner to notify sponsors that their guests have arrived in Reception
  • Prepare and issue contractor / visitor passes
  • Ensure Visitors have a ‘Visitor Pass’ and those with Cars, etc. have passes for their
    • vehicles, if not issue them with one
  • Sign Visitors In & Out and collect passes
  • Maintain an efficient switchboard service and update the HME telephone directory as instructed / advised and to report any problems with the switchboard to the General Services Manager
  • Perform administrative duties as directed / required whilst maintaining a watchful eye on visitors and keeping the workstation and reception area clean and tidy
  • Record the number of visitors each day through reception
  • Fire Evacuation & Roll Call within ground floor meeting rooms
  • Responsible for meeting room bookings, ensuring rooms have the required equipment, clean and tidy
  • Report any defects in relation to meeting rooms to maintenance (i.e. broken chairs, electronic whiteboards not working etc)
  • Dealing with Emergency calls from Associates’ families etc.
  • Reporting any problems within toilets or reception areas ( lights not working, etc.)
  • Ordering taxis – visitors / associate requirements following HME policy
  • Carrying out any administration duties as required in relation to collating / preparing monthly reports
  • If international calls are required – switchboard need to dial and route through to the required extension
  • Any other tasks as deemed appropriate to the role to support the smooth operation of HME
 

The Ideal Candidate

  • SIA licensed advantageous but not essential, with willingness to receive 2 days training that may take place off site.
  • Computer literacy to ECDL Extra standard or very good Microsoft Office Experience – Excel / Word / PowerPoint
  • Good organizational and time management skills
  • Strong attention to detail
  • Ability to prioritize tasks and to work on one own and within a small team
  • Personable nature
  • Excellent telephone manner and previous switchboard experience
  • Ability to confidently interact with all levels of staff within HME and Sodexo
  • Ability to work flexibly 
 

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

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