Projects Co-ordinator (Healthcare)

Job Introduction

Here at Sodexo Healthcare we currently have a great opportunity for an experienced Projects Co-ordinator to join our Projects team; this is a diverse and dynamic highly supportive team based  at The County Hospital, Hereford and you will provide full administrative support to the Senior Project Manager and the Projects team. You will be an excellent administrator keen to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression. Key to your success will be a proactive focus and approach to your busy and varied workload; you will love multitasking and be highly organised as well as an excellent communicator. This really is working with a fantastic team who all work together to help each other.

Sodexo Healthcare is a leading provider of services to the NHS and private healthcare organisations in England. We provide quality of life services that improve patient and staff experience, raise standards and deliver financial benefits to our clients. We help to enhance the patient environment (including patient dining, cleaning/housekeeping, retail services), provide clinical support (equipment sterilisation) and manage technical estates teams (estates management, asset management, land maintenance and energy management).

Role Responsibility

• Provision of administrative support to the Senior Project Manager, and to the Projects team.
• Update of project documentation and records.
• Maintenance and update of schedules relating to the delivery of the Projects.
• Manage and deliver the minor works projects and process.
• Assist in Development and maintenance of the Technical Library inventory.
• Use of management systems for the recording and retention of documents and records.
• Provision of management information and performance reports as required.
• Establishment and maintenance of effective communications and working relationships.
• Attendance and minuting of meetings as required.
• Participation in and contribution to Sodexo forums, initiatives and training.
• Coordinate project management activities, resources, equipment and information

• Assist with client liaison to identify and define requirements, scope and objectives
• Assign tasks to internal teams and assist with schedule management
• Help prepare budgets
• Analyse risks and opportunities
• Oversee project procurement management systems
• Monitor project progress and communicate any issues that arise
• Act as a point of contact for the projects team and be able to communicate project status
• Work with the Project Managers to help eliminate blockers in processes and reporting
• Use tools to monitor working hours, plans and expenditures
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement)
• Create and maintain comprehensive project documentation, plans and reports
• Ensure standards and requirements are met through conducting quality assurance tests

The Ideal Candidate

Essential

• Articulate and confident communicator (both verbal and written), with the ability to develop and maintain effective working relationships.
• Proactive and pragmatic approach to issue resolution.
• Flexible and adaptable approach to working within the changing needs of the business.
• Proven work experience as a Project Coordinator or similar role
• An ability to prepare and interpret process flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Strong working knowledge of Microsoft Excel
• Commitment to continuous improvement and service excellence.

Package Description

£22,000pa - £25,000pa & great benefits 

Location: Hereford County Hospital, Hereford HR1  

Permanent  

Work Pattern – 40 hrs pw 08:00 - 17:00 Mon - Friday 

We also offer Sodexo Discounts site promoting discounted mobile phone tariffs, savings across restaurant chains and days out, where you and your family can save money on everything from your weekly food shop to the latest cinema blockbuster and much more! 

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.