HR Assistant

Job Introduction

At Prestige Nursing + Care we aim to lead the care industry to raise standards by providing high quality, personalised and specialist service that ensure people receive the highest quality care.

With over 35 branches in England and Scotland and 75 years of experience in providing homecare to the community we are committed to be the best in our industry.

This is an exciting time to be joining Prestige Nursing + Care, part of the Sodexo Group. A rare opportunity has arisen to join our established, people centred HR team as a HR Assistant. This role will be based from our Head office in Epsom.

We are looking for a dynamic and independent professional with solid administration experience (ideally within HR) and a flexible, enthusiastic and can-do attitude to join our team. 

The role of HR Assistant is to provide the first line response to internal customers within the business on all matters of HR, to take responsibility for the HR system and all data entry and to provide HR admin support to the wider team.

Dimensions: Workforce responsible for circa 280 employed and 2000 carers.

Role Responsibility

Main Responsibilities for this role 

• Supporting the business with Recruitment and On-boarding

  • Support the Executive Resourcer with administering the process for new employees; sending out appropriate offer letters and new starter paperwork, carrying out all necessary pre-employment checks, i.e. obtaining references and right to work checks
  • Collating new starter information
  • Entering all information in to the HR system
  • Training new starters on the HR system and ensuring they understand how to request holiday, approve timesheets etc
  • Monitoring the probation review process ensuring Managers carry out reviews on time and issuing probation outcome letters including extensions and terminations, taking advice from the Head of HR when required

  Payroll

  • Ensuring that all pay related instructions and changes are prepared, recorded and the Payroll Manager is informed in time for the monthly payroll run for Head Office and Branch staff, i.e. new starters, leavers, contract amendments and any other benefits

  Leaver Administration

  • Processing employee resignations including sending out acknowledgement letters and updating the HR system

  Record Keeping

  • Maintaining up to date employment records on all Prestige Nursing Branch and Head Office staff
  • Making up new starter files and maintaining employee personnel files
  • Archiving employee files and other records when required
  • Keeping car and driving records up to date including company car and     business use information

  Administration

  • Recording information from the Annual Appraisal Scheme
  • Carrying out general administration duties for the HR department, i.e. responding to emails, answering the telephone, devising and sending out standard letters.

  Staff Benefits

  • Issuing eye care vouchers and keeping up to date records.
  • Administering Benefits and Rewards Scheme
  • Administering the Private Medical Insurance scheme

  Advice and Guidance

  • Provide day to day advice to Managers and Employees, escalating more complex issues to the Head of HR.
  • Assist in formal meetings such as disciplinarians or grievances as requested. 

  General responsibilities:

  • Providing cover for reception at lunch times/other breaks and annual leave or other absences.
  • General administration duties.
  • Be a champion for internal customer service
  • Do any other reasonable things your manager needs you to do

The Ideal Candidate

Key skills and attributes that we are looking for area-

• Essential

  • Good interpersonal, communications and presentation skills
  • Well organised, responsive and able to work under pressure
  • Computer literate in Microsoft - Word, Excel and PowerPoint.
  • Ability to prioritise a busy workload.
  • Ability to work on own initiative.
  • A keen interest in HR.

  Desirable

  • HR Experience
  • CPP qualification

***Permanent opportunity with an Immediate start***

If you feel you have the skills and expertise for this role and would like to find out more please apply on line and one of our dedicated colleagues will be in touch within 48 hours to start your journey with Prestige Nursing + Care. 

Closing date:  Wednesday 17th March 

“ By submitting your details, you acknowledge that Prestige Nursing is collecting, processing and using your personal data for managing your application"

Closing date for applications is Wednesday 17th March 2021. Prestige Nursing + Care reserve the right to close a role at anytime.

Package Description

What we offer in return

• A competitive salary
• 28 days annual leave increasing every year by 1 to the maximum of 33 days over 5 years service
• Work Place Pension
• Access to “Your Prestige” Employee benefits scheme
• Supportive working environment with ongoing learning and development opportunities.
• A friendly, agile and flexible working culture.

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.