To be the first point of contact for building occupants within the client demise.
To Open and close building depending on rostered role
To be visible to all users and build relationships with all levels of user.
To ensure the floor area is compliant to Health and Safety procedures.
To ensure that the floor area is compliant to environmental procedures.
To ensure that the site guidelines are followed
To report all faults and issues to the relevant service partner as directed by the client
To monitor and review the Multi-functional Devices within the client demise
To monitor and replenish the beverage machines and coffee points in the allocated areas
Monitor and replenish stationery hubs as required
To cover Reception and switchboard as required
Undertaking induction of users to the client demise as directed by the client
To have a full working knowledge of the building including all services
To support and cover PTC Reception
To support and cover Postal Section
Housekeeping of client space
Distribute and collect mail and courier items as required
Conduct regular floor walks and audits.
Own and replenish stationery hubs as required
Own and replenish beverage machines, including the ordering of ingredients and stock taking to ensure accuracy of invoicing to the client
Monitor multi-functional devices and provide first line fault repairs and toner replacement.
Fully understand archiving process and advise users accordingly.
To set up meeting rooms as requested by clients
To manage the process of ID cards for staff and visitors
Provide AV support to all meeting room users.
Check meeting room facilities including equipment are in tip top condition, cables are tidy and AV operates.
Participate in building inductions as necessary.
Facilitate access badge production as may be required.
Communicate effectively with all Sodexo and client team members and participate in all contract activities
Ensure all facility users are handled in a polite & courteous manner
To listen to facility user remarks and ensure that the correct actions are taken and followed up
To have a working knowledge of all support functions throughout the building to include Reception Switchboard, Card Office and Mail
To show flexibility within the role in a willing and positive manner and be prepared to assist in other areas when necessary
To pro-actively look to recommend improvements to your work processes by providing suggestions and solutions, looking for time efficient ways of completing any activity whilst maintaining the required standards
To comply with all Health, Safety and Environmental procedures including COSHH, Manual Handling, risk assessments and fire regulations
To report any non-conformances of the above in the appropriate and timely manner
To ensure the legal & company requirements for fire, health, safety & hygiene are met and bring to the attention of your line manager any areas of training you feel you need or have missed
When possible to undertake overtime as requested to ensure the efficient operation
To make your line manager and team aware of what is going on within your dedicated area.
To attend company briefing and training sessions as and when required
To assist in the preparation of and participation in special functions at the Client/Company request.
To look clean and smart, ensuring that the any uniform provided is used and worn correctly and to follow the appearance and conduct policy.
To complete any other reasonable task as may be requested by the client, customer or Sodexo Management team.
To be flexible with regards to site location as position will be rotated between 3 sites.
The Ideal Candidate
- · A high level of customer services / host experience in prestigious environments
- · Previous experience of providing similar service bundles via a multi-skilled workforce to blue chip organisations or within prestige environments with a strong focus on customer service
- · Relevant training, qualifications and experience to deliver services in line with legislative and statutory requirements
- · Good understanding and experience of working in a mailroom/reprographic environment and using hotel principles to successfully deliver services
- · Experience with focusing on individual customer requirements and care whilst meeting required service levels
- · Awareness of the need to provide services in a sensitive manner such as not to affect Sodexo’s business, reputation or share value
- · Ability to handle feedback in a calm, structured and professional manner
- · Ability to challenge ideas and opinions in sometimes confrontational situations
- · Ability to multi-task
- · Proactive
- · Excellent communicator with good listening skills
- · Resilience
- · Works well on own and with others
- · Ability to prioritise
- · Excellent interpersonal skills
- · Attention to detail
- · Reliable and trustworthy
- · Ability to work on own initiative
- · Flexibility that is focused to delivering exceptional customer service.
- · Can-do attitude
- A hands on approach
Iconic site close the centre of York
This role is based at Nestle York
Its a multi functional role covering Reception, Switchboard, Post & Stationary, card office and covering guest services on the floors at Nestle House
The position has the benefits of free parking a staff benefits associated with working for Sodexo a World leader in facilities management
About the Company
In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.
Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.
Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.
Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.
We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.
We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process