Facilities Management Co-ordinator
Job Introduction
We currently have an opportunity for a Facilities Management Co-ordinator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.
Role Responsibility
- Clearly understand the demarcation, boundaries and responsibilities in terms of Facilities Management between the Material Innovation Factory and the University
- Provision of administrative support to the laboratory
- Liaison with the Research & Development and Advance Manufacturing Centre Logistic teams in terms of deliveries and managing the processing of any import/export including post, parcels and raw materials
- Managing stores and storage areas
- Act as first port of call for any administrative or support queries or issues
- Interact with the Unilever lab staff to book time on the equipment and any contractor maintenance using the Unilever booking system
- Co-ordinate the required support for photocopy and printing requirements including first line fix
- Facilitate the maintenance of the laboratory equipment and liaise with the relevant subcontractors
- Co-ordinate and organise additional support services provided by the Sodexo R&D team including PAT, fire extinguisher maintenance, etc.
- Co-ordinate and carry out site inductions for staff, contractors and suppliers if and when necessary
- Ensure any meeting rooms are kept clean and tidy and provide first fix support for the AV systems
- Ensure the coffee area is kept stocked, clean and presentable
- Host and assist with any internal and external VIP visits and visitors on request
- Co-ordinate and organise when necessary any hospitality or free issue requests through Sodexo
- Co-ordinate and organise any order requests via the site Ariba purchasing system
- Co-ordinate materials while in transit between the two sites, particularly in terms of the Dangerous Goods Regulations
- Co-ordinate and ensure the movement of materials in and out of both Research & Development and Materials Innovation Factory storage is recorded
- Co-ordination of all transferred materials to ensure they are moved, stored and segregated correctly in the Material Innovation Factory
- Co-ordinate and liaise with the Logistics team in terms of materials being removed and returned to the agreed Material Innovation Factory warehouse area in Research & Development
- Cylinder gas stock management including delivery to point of use and connection
- IOSH managing safely certificate is an advantage
- Some driving between the two sites may be required
- Attend regular Sodexo training updates
- Attend applicable Unilever client meetings as required
The Ideal Candidate
- Must have a proactive nature and the ability to work on your own initiative without supervision
- Must have a clear understanding of Health & Safety
- Must have an understanding of COSHH, CLP and GHS regulations and associated hazards
- Must be computer literate and have a good knowledge of Microsoft office/similar software
- Numerate and literate with developed communication skills
- Ability to evaluate effectively and to relate to Sodexo services
- Organisation skills and structured methods of working
- Able to plan and prioritise workload accordingly
- Good administrative and customer service skills
- Portray at all times a professional image to our client
- Must have a full clean UK driving licence
- Certificate in dangerous goods by road training (ADR) will be desirable
- Experience in a similar Facilities Management role is desirable
Package Description
Hours of work: Mon- Fri 08:00 -16:30
Description:
Ask FM’ customer support
It’s really important for us to provide a human face to TFM services – while online and live helpdesk services are convenient and cost effective, there’s a far greater opportunity to directly improve the workplace experience when a customer can speak face to face with someone empowered to solve their problem.
Key Duties:
- Regular walking and communicating with key departments re any problems or issues requiring support for the service side.
- Drop in support of clients key representatives to log site queries or issues.
- Management of all contractors to and from site re planned or reactive works.
- Management of all paperwork associated with any works or client requests. Includes certificates to work, RAM’s, Maximo and PPM planner updates and scheduling.
- Allocation of work to on-site services, nominated contractors and ad-hoc requirements.
- Focal point for colleagues and guests of Adidas to facilitate a face to face help point for whatever issues need sorting.
Key Requirements:
- Outward going, problem solving attitude.
- Professional approach to interaction with various types of people.
- Good communicator.
- Sound knowledge of FM Hard & Soft Services processes.
- Sound knowledge of FM Manage systems (e.g. Maximo / Helpdesk)
- Quick learner to facilitate understanding of clients core business activities.
About the Company
- Must have a proactive nature and the ability to work on your own initiative without supervision
- Must have a clear understanding of Health & Safety
- Must have an understanding of COSHH, CLP and GHS regulations and associated hazards
- Must be computer literate and have a good knowledge of Microsoft office/similar software
- Numerate and literate with developed communication skills
- Ability to evaluate effectively and to relate to Sodexo services
- Organisation skills and structured methods of working
- Able to plan and prioritise workload accordingly
- Good administrative and customer service skills
- Portray at all times a professional image to our client
- Must have a full clean UK driving licence
- Certificate in dangerous goods by road training (ADR) will be desirable
- Experience in a similar Facilities Management role is desirable