Skip to content
Working at Sodexo - engineer fixing large machinery

Our vacancies

Search Jobs  

Facilities Management Co-ordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Facilities Management Co-ordinator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

  • Clearly understand the demarcation, boundaries and responsibilities in terms of Facilities Management between the Material Innovation Factory and the University
  • Provision of administrative support to the laboratory
  • Liaison with the Research & Development and Advance Manufacturing Centre Logistic teams in terms of deliveries and managing the processing of any import/export including post, parcels and raw materials
  • Managing stores and storage areas
  • Act as first port of call for any administrative or support queries or issues
  • Interact with the Unilever lab staff to book time on the equipment and any contractor maintenance using the Unilever booking system
  • Co-ordinate the required support for photocopy and printing requirements including first line fix
  • Facilitate the maintenance of the laboratory equipment and liaise with the relevant subcontractors
  • Co-ordinate and organise additional support services provided by the Sodexo R&D team including PAT, fire extinguisher maintenance, etc.
  • Co-ordinate and carry out site inductions for staff, contractors and suppliers if and when necessary
  • Ensure any meeting rooms are kept clean and tidy and provide first fix support for the AV systems
  • Ensure the coffee area is kept stocked, clean and presentable
  • Host and assist with any internal and external VIP visits and visitors on request
  • Co-ordinate and organise when necessary any hospitality or free issue requests through Sodexo
  • Co-ordinate and organise any order requests via the site Ariba purchasing system
  • Co-ordinate materials while in transit between the two sites, particularly in terms of the Dangerous Goods Regulations
  • Co-ordinate and ensure the movement of materials in and out of both Research &  Development and Materials Innovation Factory storage is recorded
  • Co-ordination of all transferred materials to ensure they are moved, stored and segregated correctly in the Material Innovation Factory
  • Co-ordinate and liaise with the Logistics team in terms of materials being removed and returned to the agreed Material Innovation Factory warehouse area in Research & Development
  • Cylinder gas stock management including delivery to point of use and connection
  • IOSH managing safely certificate is an advantage
  • Some driving between the two sites may be required
  • Attend regular Sodexo training updates
  • Attend applicable Unilever client meetings as required

The Ideal Candidate

  • Must have a proactive nature and the ability to work on your own initiative without supervision
  • Must have a clear understanding of Health & Safety
  • Must have an understanding of COSHH, CLP and GHS regulations and associated hazards
  • Must be computer literate and have a good knowledge of Microsoft office/similar software
  • Numerate and literate with developed communication skills
  • Ability to evaluate effectively and to relate to Sodexo services
  • Organisation skills and structured methods of working
  • Able to plan and prioritise workload accordingly
  • Good administrative and customer service skills
  • Portray at all times a professional image to our client
  • Must have a full clean UK driving licence
  • Certificate in dangerous goods by road training (ADR) will be desirable
  • Experience in a similar Facilities Management role is desirable

Package Description

Hours of work:                  Mon- Fri               08:00 -16:30

Description:

Ask FM’ customer support

It’s really important for us to provide a human face to TFM services – while online and live helpdesk services are convenient and cost effective, there’s a far greater opportunity to directly improve the workplace experience when a customer can speak face to face with someone empowered to solve their problem.

Key Duties:

  • Regular walking and communicating with key departments re any problems or issues requiring support for the service side.
  • Drop in support of clients key representatives to log site queries or issues.
  • Management of all contractors to and from site re planned or reactive works.
  • Management of all paperwork associated with any works or client requests. Includes certificates to work, RAM’s, Maximo and PPM planner updates and scheduling.
  • Allocation of work to on-site services, nominated contractors and ad-hoc requirements.
  • Focal point for colleagues and guests of Adidas to facilitate a face to face help point for whatever issues need sorting.

Key Requirements:

  • Outward going, problem solving attitude.
  • Professional approach to interaction with various types of people.
  • Good communicator.
  • Sound knowledge of FM Hard & Soft Services processes.
  • Sound knowledge of FM Manage systems (e.g. Maximo / Helpdesk)
  • Quick learner to facilitate understanding of clients core business activities.

 

About the Company

  • Must have a proactive nature and the ability to work on your own initiative without supervision
  • Must have a clear understanding of Health & Safety
  • Must have an understanding of COSHH, CLP and GHS regulations and associated hazards
  • Must be computer literate and have a good knowledge of Microsoft office/similar software
  • Numerate and literate with developed communication skills
  • Ability to evaluate effectively and to relate to Sodexo services
  • Organisation skills and structured methods of working
  • Able to plan and prioritise workload accordingly
  • Good administrative and customer service skills
  • Portray at all times a professional image to our client
  • Must have a full clean UK driving licence
  • Certificate in dangerous goods by road training (ADR) will be desirable
  • Experience in a similar Facilities Management role is desirable

This website is using cookies to improve your browsing experience. If you navigate to another page without changing the settings bellow you consent to this. Read more about cookies.