Community Space and Events Manager

Job Introduction

• To be responsible for the overall management of the community & event spaces for the Thames Valley sites
• Oversee all aspects of event planning and management, including internal and external events
• Managing all activities relating to events to ensure success with minimum disruption to business as usual
• Engage with departmental representatives to promote the use of community spaces and provide support and direction in their use
• Develop a programme of activities to engage site users and foster a sense of community
• Proactively promote the community spaces to maximise use
• Be a single point of contact for the neighbourhood champions / customer forums

Role Responsibility

• Responsible for the management of all client hospitality bookings
• Responsible for the direct management of  all multiple meeting room bookings and bookings accommodating 16 or more people
• Key point of contact for our client and our service delivery team for all hospitality requests including dining, corporate events and in room meeting dining
• Establish direct communication with agencies and suppliers to ensure excellent delivery of all internal and external events
• Provide pre and post analysis of the effectiveness of events with recommendations to increase effectiveness
• Ensure appropriate budget controls: Submissions/ Monitoring/ amendments/ reporting.
• To collaborate with internal departments and external suppliers ensuring efficient forward planning of activities and that these are consistent with corporate ID, business strategy and company objectives. 
• Managing operational and administrative functions to ensure successful events
• Providing a meet and greet service for event guests
• Daily Management of occupancy and bookings calendar to maintain maximum occupancy
• Ensure daily checks of meeting rooms take place and any issues reported and tracked to completion
• Lead / organise J&J employee experience workplace experience roadshows – Examples of employee experience services can include: Auto repair, car valet services, visiting retailers, massage, personal training
• Communicate and promote services through a range of channels to maximise interest in workplace services.
• Negotiate employee discounts with local shops / restaurants and services

The Ideal Candidate

• Excellent customer service skills
• Ability to multitask and prioritise activities, often under pressure
• Good interpersonal skills with excellent written and verbal communication
• Ability to give clear instruction and motivate teams to deliver results
• Self-motivated with ability to work under own initiative.
• Good organisational skills
• Excellent problem-solving skills
• Assertive and influential, demonstrates a strong desire to lead and achieve goals
• Experience of managing corporate events
• IOSH Managing Safely

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.