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Invoice Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

We are looking to recruit a Invoice Administrator to join Sodexo’s Integrator team in Leeds. As an Invoice Administrator, you will be accountable for ensuring invoices are paid and accurate and transactional commentary is up to date whilst challenging suppliers around value and driving the supplier to enhance that value through benchmarking and cost analysis.

Sodexo’s Integrator is a new service that provides client businesses with a single interface to manage their estate and property services. With an innovative new contracting model, the client can contract the best suppliers for their workplace needs (including local and small businesses) and we provide integrated management of processes, systems and people. Our team have a full spectrum of industry leading expertise across real estate, capital projects, asset management, supply chain management, programme and project management, QSE and commercial management.

We work to ensure trusted data supports more informed, strategic decision-making for our clients. Your work will put you at the heart of our team – helping our clients meet their business goals and helping us develop our own business too!

This role will suit a highly organised individual with strong attention to detail and demonstrable knowledge of facilities management.

 

Role Responsibility

  • Conduct desk-top audit checks on 3rd party suppliers invoices and estimates; ensure they are contractually compliant and are generating value for money (day rates, schedule of rates, other)
  • Managing and negotiating supplier queries through to acceptance
  • Progress escalations with Contractors to resolution or escalate as required to the Management Team
  • Attend supplier meetings to conduct audits, resolve queries, and review best practice as required
  • Apply technical knowledge in analysing data, reporting and creating solutions
  • Provide “insight & feedback” reports following audits, capture supplier behaviours for inclusion in monthly reporting
  • Review and report on-going performance of the Supplier against contractual obligations
  • Identification of works which require an on sight audit
  • Facilitate supplier payments
  • Build and maintain effective relationships with client, suppliers and internal teams

The Ideal Candidate

Essential

  • Demonstrable Commercial acumen
  • Analytical with exceptional numerical skills
  • Data analysis and trending skills – analysing Excel style data sets to identify trends
  • Highly organised with strong attention to detail (create written/edit documents and run spread sheets)
  • Motivated to continuously develop technical skills and knowledge
  • Experience of using MS Office, including: Outlook – email and diary management, Excel – create and edit spread-sheets, Word – create and edit detailed documents

Desirable

  • Demonstrable knowledge of Building Services
  • Demonstrable knowledge of property, building fabric and M&E terminology
  • Graduate/working towards degree in Construction (Quantity Surveying, Project Management, Supply Chain Management, or similar)
  • Customer/supplier relationship management experience
  • Experience of working within an M&E related role – heating engineer/electrician/similar
  • Previous experience at working within an FM delivery model/Building services
  • Experience of working with Verisae/Accruent

Package Description

As part of our commitment to improving the quality of life for our employees, Sodexo offers a Flexible Benefits Scheme, allowing you to tailor a reward package to suit your needs but includes a technology scheme, private dental insurance, travel insurance, gym membership, Gourmet card, private medical insurance and the ability to purchase or sell annual leave. We also have a Sodexo Discount scheme, which offers employees and their friends and family the opportunity to benefit from over 1,200 discounts from top retailers both online and in-store.

About the Company

In the UK and Ireland, Sodexo employs some 36,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the energy, corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their race, colour, sex, gender identity  disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age, social class, educational background, employment status, working pattern, are welcome to and included within our organisation. 

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

 

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