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Administrator

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Administrator to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

HOUSING / REMOVALS – INPATRIATE/EMPLOYEE – TRANSPORTATION OF PERSONAL BELONGINGS:

Coordination the overseas relocation quotations. Contact employee to obtain contact details and information about destination. All details are passed on to 2 removal companies for quotations to be arranged.  Once quotations have been received ensure contract is awarded based on the most competitive rate.  Deal with all questions / queries with employee and removal company.  Confirm if employee has to pay an excess if the removal cost is over and above company allowance and ensure funds are paid.

BUSINESS TRAVEL:

Manage the daily running of the company business travel contract, including the online portal, arranging new profiles for traveller, and setting up new bookers.

Focal point of contact for travel bookers with regards to queries related to servicing issues, policy, or insurance

Arrange travel bookings as requested

Consolidate monthly travel invoices

Assist with visa application requests through company travel provider

Process director executive flyer card upgrades

Arrange & hold quarterly business travel meetings.

Manage monthly reporting of travel, highlighting any missed fare savings or accommodation over the global city cap

Meet with local hotel representatives

Support with annual global RFP for accommodation rates in the UK

Support tax team with annual global travel report for STBV

Manage company exclusive use hotel

AD-HOC:

Manage company transport vendors

Timesheet support

Raise service orders, contract orders, and set up planned payments

Update department Intranet pages

Assist with any other duties as required.

The Ideal Candidate

3 years’ experience in a similar business environment preferred

Good communication skills, written and verbal

Excellent knowledge in Microsoft packages, experience in Unisol / SAP or similar preferred

Able to work as part of a team and equally on own initiative

Ability to work proactively with minimum supervision

Multi-tasking capabilities essential

Flexible approach

Package Description

Employee Discounts & Benefits

Lunch Provision available

Staff Bus available

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process

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