Administration Support

Job Introduction

We currently have an opportunity for a Administration Support to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

• Organise and schedule meetings and appointments, including booking and refreshments
• Maintain contact lists
• Produce and distribute correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements
• Provide general support to management team

The Ideal Candidate

Essential

• Be a team worker with a flexible approach
• Have excellent IT skills
• Strong attention to detail
• Excellent time keeping, organisation, planning and scheduling skills
• Excellent oral and written communication skills able to communicate with clients and team
• Competent with Microsoft office applications
• Have excellent note taking skills
• Self- motivated
• Previous administration experience.

Package Description

We are recruiting for a Soft Services Administrator based at Unilever's head office in Leatherhead, Surrey. This role is permanent full time (37.5 hours per week)  hours per week from 8am - 4pm (or to be agreed on successful application)

Main Responsibilities include:

• Processing all invoices onto the Sodexo Computer System in a timely & accurate manner
• Assisting functional managers in the processing of payroll information
• Processing and handling of all cash & banking procedures taken on site.
• Administrative Support to Managers/Team Leaders
• Other admin tasks such as compiling reports, creating new starter folders, logging staff recognition etc
• Creating new starters on the Sodexo payroll system
• Comply with all Company & Client policies & statutory regulations relating to Health & Safety, safe working practices, hygiene, fire & COSHH.
• Cover in additional areas during holidays & sickness.
• Carry out other reasonable tasks as directed by management.

Knowledge & Skill

• Excellent IT Skills with knowledge of Sodexo computer systems (desirable)
• Competent on Microsoft Excel, Word & PowerPoint
• Previous experience within similar administration role (desirable)
• Excellent time keeping & and organisational skills
• Must be able to prioritise tasks & work using own initiative
• Ability to work as part of a team with effective communication skills
• Good telephone manner

This position will be a key part of a one team approach to providing a quality customer experience for the users of Unilever Leatherhead Head Office.

This job description is intended to give the post holder an appreciation of the role and range of duties undertaken. It does not attempt to detail every activity that might be undertaken

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.