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Administration Support

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Administration Support to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

  • Organise and schedule meetings and appointments, including booking and refreshments
  • Maintain contact lists
  • Produce and distribute correspondence memos, letters and forms
  • Assist in the preparation of regularly scheduled reports
  • Book travel arrangements
  • Provide general support to management team

The Ideal Candidate

Essential

  • Be a team worker with a flexible approach
  • Have excellent IT skills
  • Strong attention to detail
  • Excellent time keeping, organisation, planning and scheduling skills
  • Excellent oral and written communication skills able to communicate with clients and team
  • Competent with Microsoft office applications
  • Have excellent note taking skills
  • Self- motivated
  • Previous administration experience.

Package Description

  • Supporting the day to day running of all site services and teams to deliver the agreed SLA and standards, to include:
  1. Arrange quotes, variation orders and RAMS from subcontractors
  2. Booking subcontractors onto sites in line with local governance
  3. Booking Sodexo technical teams onto sites in line with local governance
  4. Liaise with the Command Centre to update completion of works on CAFM system
  5. Maintain all records relating to the site services undertaken and arranging follow up attendance if required
  6.  Liaise with site Permit team to arrange compliance of Sodexo Technical team and sub-contractors onsite, ensuring service, safety and standard excellence –
  7. Input of service visit data onto the clients SAP system

 

  • Contribute to the team to the agreed standards ensuring that the client receives services of the highest quality

 

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

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