Administration Assistant

Job Introduction

A great opening has become available for an experienced Administration Assistant to join our team on a prestigious pharmaceutical client’s site in Stevenage. You would have substantial office administration experience, excellent attention to detail and great sense of confidentiality as well as experience with online accounting/payroll tools and outstanding communication skills.

We offer a salary up to £18,000, a 37.5 hour work week and great professional development and progression opportunities within the company.

Role Responsibility

• To input invoices, stock and cash transactions into Sodexo computerised accounting system as per Sodexo Policy and to an auditable standard.
• Maintain databases as required, supporting the Office Manager in particular team member records and treat all cases confidentially.
• To input payroll information into the Sodexo computerised system
• To take notes at disciplinary, grievance and investigation meetings as requested
• To complete all filing in a timely manner
• To input accurate data into trackers and maintain
• To complete all work in compliance with Environment, Health & Safety (EHS)
• To complete all required paperwork correctly, legibly and in a timely manner with due consideration given to confidentiality of inputs and outputs
• To maintain a high standard of tidiness in all areas worked and promptly report any defects in equipment
• To undertake any reasonable requests made by Management to ensure that the overall service standard is maintained
• Ensure confidentiality and timelines are adhered to in the administration of the employment lifecycle

The Ideal Candidate

• Substantial administration experience
• Excellent IT skills with good knowledge of Microsoft Office, especially Excel
• Experience in computerised accounting/payroll
• Team worker with a flexible approach
• High level of confidentiality in all areas of work
• Good communication skills both - verbal and written
• Self-motivated with an ability to prioritise tasks and be highly organised
• Customer service skills
• Note-taking skills

About the Company

In the UK and Ireland, Sodexo employs around 30,000 people, and partners with clients in many sectors across business and industry; schools and universities; sports and leisure; energy and resources; government and agencies; healthcare; justice and defence.

Sodexo’s connected; people-centric approach brings together a diverse range of expertise. The breadth of services it offers ranges from food and hospitality; cleaning; reception; concierge (Circles); security; property management and technical services through to data driven workplace strategy and design (Wx); employee engagement and recognition services (Sodexo Engage) and personal home services through Prestige Nursing + Care and the Good Care Group.  

Vital Spaces is Sodexo’s value proposition that puts people at the heart of everything we do, bringing together services and solutions and focusing on the productivity and wellbeing of people wherever they are.

Sodexo is committed to being an inclusive employer; we welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. 

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process