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Administration Assistant

Please Note: The application deadline for this job has now passed.

Job Introduction

Sodexo Energy & Resources has a fantastic opportunity for an Administration Assistant to support a strategic global account. As well as providing administrator support for functions within the E&R Business the role will also include the manning of the Help Desk for Technical Services customer requests.

Role Responsibility

  • Ensuring that any training and competency requirements for the engineers are kept up-to-date.
  • Coordination and procurement of works, materials and equipment with sites and suppliers
  • Preparation of job cards and purchase orders on current databases
  • Resolution of purchase orders / invoice / billing queries and disputes
  • Maintenance of equipment details and specifications in current databases
  • Preparation of reports and updates on works for clients
  • HR function for department – providing holiday / sickness cover via agencies or within existing workforce where possible as required
  • Inputting engineers timesheets into payroll system
  • Regular housekeeping of electronic records, file storage and various document / activity tracker
  • Preparing any other admin based request, i.e. presentations, analysing data.

The Ideal Candidate

  • Proficient with Microsoft office applications (including Outlook, Word, Excel, Publisher, PowerPoint and Visio)
  • Excellent numerical and verbal skills
  • Excellent communication, organisational and administration skills, including editing skills and a keen attention to detail
  • Exceptional customer service skills
  • A flexible “can do” attitude

Package Description

Salary up to £20,000 depending on experience + benefits

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.

Salary Up to £20,000 + benefits
Frequency Annual
Job Reference SDX/TP/RF3173/DH
Contract Type Permanent – Full Time
Closing Date 05 July, 2019
Job Category Administrative
Business Unit UK Energy & Resources
Location 5th Floor, Exchange 2, 62 Market Street, Aberdeen , Scotland
Posted on 20 June, 2019

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