Administrator (Coordinator)

Job Introduction

We are currently looking to recruit an Administrator / Coordinator for Service Operations. In this varied role, you will support the Head of Vending and the Retail Category Managers for hot beverages, with sole responsibility for some of our large supplier accounts which include high level commercial responsibility and operational performance.

This role will also have some accountability over the vending and hot beverage P&L, with some administration such as the keeping of the asset databases and the trackers for various suppliers - This includes the management of a range of proposals for machine orders, their associated contracts (including lease, maintenance, and rental).

We are flexible on the location, the role can be based from Salford or Stevenage. We are also flexible on hours, we can offer either full time work (9am - 5pm) or flexible hours covering 9am - 3pm or 10am - 4pm. The role would suit individuals who have a strong administration / coordination background with ability to use excel.

Role Responsibility

• Account management of the majority functions carried out by the PRCS/Sodexo Vending helpdesk and lesser responsibility for the National Account Manager to monitor their delivery of what is contracted within their SLA’s
• Sole account management of confectionery, building a strong relations ship and holding regular reviews to ensure the machine park meets contractual requirements - Implementing and enforcing strategies to meet this in the wider business.
• Manage sales proposals for all PHS Waterlogic equipment and ensure that all converted orders are placed with the correct authorisation as per Sodexo’s Delegations of Authority.
• Aid reviews and agreement of rebates in the PHS account.
• Build relationships at all levels to ensure you have the structure in place to resolve issues.
• Check and approve sales proposals for a range of vending and hot beverage equipment and send out to Clients, Operators and Suppliers to include financial information, also provide cup cost calculators
• To be conversant in the catalogue and offers we implement and be able to discuss and advise on the right solution for the client
• Provide specialist support around vending projects including mobilisations plans
• Build strong relationships with vending suppliers, Pelican Rouge and the wider Sodexo team
   

The Ideal Candidate

Essential

• Previous experience in an administration / coordinator role
• Highly literate, numerate, confident and strong communication skills
• IT literate and experience of Microsoft Excel/Word/PowerPoint to medium/high standard
• Self motivated
• Ability to build effective relationships that give influence and impact in the business
• Candidate should be able to drive/travel as some requirement to visit sites and machine suppliers.

Desirable

• Educated to A-Level or equivalent with project management skills
• Vending industry experience and/or sales experience
• Microsoft Access
• Knowledge and previous experience of using SAP

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.