Technical Services Administrator (Finance)

Job Introduction

We are currently looking to recruit an experienced Technical Services Administrator to be a member of the Commercial Team reporting directly to the Commercial Manager. You’ll be responsible for maintaining and processing on site Commercial Team administration of the Hard FM Service provision on site.

Sodexo Healthcare is a leading provider of services to the NHS and private healthcare organisations in England. We provide quality of life services that improve patient and staff experience, raise standards and deliver financial benefits to our clients. We help to enhance the patient environment (including patient dining, cleaning/housekeeping, retail services), provide clinical support (equipment sterilisation) and manage technical estates teams (estates management, asset management, land maintenance and energy management).

Role Responsibility

• Liaise with offsite Financial and Commercial departments as required
• Take receipt of printed order(s) from stores, obtain management authorisation, enter details on Commitment Accounting database and distribute order(s) as necessary
• Assist Commercial teams in entering approved orders and invoice details onto SAP and batch invoices for back office processing
• Investigation of invoice queries as required
• Assist in reconciliation of SAP data to Commitment Accounting on a continual basis and to aid Annual Balancing Statement calculation
• Weekly / Monthly Timesheet processing and upload assistance onto SAP/Payroll systems. Address any timesheet / payroll queries as required
• Action Supplier / Subcontractor invoice and payment queries, liaising with Managers / Supervisors / other staff where required
• Chase Suppliers and Subcontractors for invoices when 30 days have elapsed since receipt of goods or completion of works
• Assist in the setting up of new Suppliers and Subcontractors, obtaining all required details in the process such as CIS information
• Provide weekly / monthly / annual financial information as requested

The Ideal Candidate

• Proven experience within a similar role
• Self-motivated and able to adapt to changing priorities
• Able to demonstrate an aptitude for problem solving using a logical approach
• Good understanding of Health and Safety at Work regulations
• Must be computer literate
• Must be able to demonstrate good verbal and written communication skills
• Good level of mathematical skills

Desirable:

• Previous experience within a Health Service context
• Demonstrating maturity in working with Hard FM groups
• Any specialist knowledge relevant to the health care environment
• Previous experience using Sharepoint and CAFM systems

Package Description

As part of our commitment to improving the quality of life for our employees, Sodexo offers a Flexible Benefits Scheme, allowing you to tailor a reward package to suit your needs but includes a technology scheme, private dental insurance, travel insurance, gym membership, Gourmet card, private medical insurance and the ability to purchase or sell annual leave. We also have a Sodexo Discount scheme, which offers employees and their friends and family the opportunity to benefit from over 1,200 discounts from top retailers both online and in-store.

40 hours per week, flexibility is a must.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to further engage ex-forces personnel and reservists.  Those applying for roles with us who meet the essential criteria advertised under the ‘ideal candidate’ on the vacancy advertised are guaranteed to progress within the selection process.