Site Co-ordinator

Job Introduction

Sodexo Corporate Services IFM is responsible for the delivery of IFM services to the consolidated offices Diageo at St. James’s Gate.

Reporting to the Site Co-ordinator the Assistant site Co-Ordinator will primarily be responsible for assisting the Site Co-ordinator with the day to day operations of the CAFM system (Maximo), co-ordination of Sodexo training for all teams, efficient, oversee/support the effective and professional running of client reception & administrative support duties, supporting the move management process and interacting with the client on ad-hoc requests to support site.

Role Responsibility

1. • Component use of Condeco System (Meeting room booking system)
   • First contact for any technical problem with Video Conference
   • Help the Facilities team to manage office space: Assist and design new office space
   • Organise and manage office moves: coordinate all different team (IT, Maintenance, Cleaners) to make sure office move goes according to plan
   • Creating daily task lists for service lines from CAFM system 
   • Closing of completed CAFM tasks as per contract SLAs 
   • Point of contact for with Sodexo vendors as required and planning site visits for task closeout
   • Daily/Weekly/Monthly system reports as per site requirements
   • Planned maintenance close out of schedules on CAFM system     
2. Working closely with the Site Co-Ordinator in planning/co-ordinating helpdesk tasks.
3. Assist in the day to day operations of the main entrance reception area including break/holiday cover.
4. Working closely with and supporting Concierge service onsite with regards to:
   • Space planning
   • Project support
   • Condeco interaction/ room bookings
   • Yammer updating
5. Delivering when required site communications to the highest standards at clients request using Diageo systems.
6. Support Sub-contractor compliance at Diageo SJG. Induction, H&S, Training and site GRMS requirements. Develop site matrix to track and notify Sodexo subcontractors if documentation is not missing or with to date.    
7. Ensuring that Sodexo compliance systems are audit ready for internal and external review with required documentation completed and in place for review.        
8. Good Knowledge of the Management Structure of Diageo Ireland/UK and history of the St James Gate.

The Ideal Candidate

• Full knowledge of MS Office and MS Project.
• Previous experience of management of M&E engineering contractors
• Previous experience in a management/supervisory role within a large team on a manufacturing plant.
• Previous production facilities experience essential
• Knowledge of the most up to date environmental and local protection laws

Package Description

Site Co-ordinator  

Monday to Friday

40 hours per week

Training will be provided

Please send your cv to: Helena.Flanagan@sodexo.com

About the Company

Sodexo UK & Ireland employs around 43,000 people and delivers On-Site Service Solutions to clients at over 2,300 locations including offices, hospitals, schools, defence sites, prisons, sporting events and visitor attractions.

At Sodexo we are committed to a leading role in promoting equality opportunities and valuing diversity and inclusion. We seek to create a work environment based on mutual respect for all individuals, building a culture that appreciates and values the experiences and skills brought by each person to benefit our organisation and work hard to ensure that all people, whatever their age, disability, gender, transgender, marital or family status, race or ethnicity, religious belief of sexual orientation are welcome to and included within our business.