Garrison G1 Clerk

Job Introduction

We currently have an opportunity for a Garrison G1 Clerk to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

• Comply with all Health and Safety policy directives as laid down by JSP 375 and JSP 377 and Colchester Garrison policy letters and statements.
• Initiate and maintain officer and soldier appraisal reports (including manual) in accordance with current regulations.
• Initiate and maintain the OJAR/SJAR matrix and distribute when required.
• Record mid-year review report dates on spreadsheet and input when necessary on JPA.
• Produce both weekly and monthly OBIEE JPA reports for MS, Discipline and Medical in accordance with instructions.
• Keep the MS spreadsheet up to date with all relative information to postings.
• Act as focal point for MS issues and contact SP/Reporting Officers/Career Managers as required.
• Liaise with CoC monthly to ensure their own MS responsibilities are achieved.
• Keep Service Complaints Activity Log up to date.
• Discipline Cases - update and track.  Type notes from disciplinary hearings and prepare relevant paperwork.
• Ensure Police reports are administered correctly on JPA within 15 working days by relevant unit.
• Arrange monthly Unit Health Committee Meetings (UHCM) plus take and distribute minutes.
• Monitor UHCM Spreadsheet, ensuring updates are received before monthly meetings.
• Liaise and produce monthly records of dental, fail to attend (FTA) and Vaccinations for the UHCM part 1 &2 and send onto Lodger Units.
• Assist with the management of central Unit Welfare Facilities, including Scaled Facilities (Community Hall/Centre) and Encroachments.
• PAPMIS and WISMIS - Complete, Update and Monitor, updates to be sent to Lodger Units.
• Weekly G1/Clk Action Log Updated and Monitored
• Keep FSA informed of any MS issues.
• Travel Arrangements and Meeting Packs for G1.
• Community Centre – Oversee bookings of Centre and monitor Calendar.
• At the direction of relevant Authority Personnel perform general duties in accordance with the Staff Duties for Administrative Support Staff (Para 1.1, Appendix 3, Section 7 of Part 3 to Schedule 4 of the Project Agreement). 

The Ideal Candidate

Essential

·         SC Clearance.

·         Knowledge and aptitude for computers.

·         Previous administration experience.

·         2 GCSEs at Grade C or above, or equivalent; or NVQ Business Administration Level 2.

·         Experience of MS Word, Excel and Outlook.

·         Good Telephone Manner.

·         Good Communication skills.

·         Willingness to attend appropriate training courses throughout the UK.

·         Attend MS Rep Course.

·         Attend SSA Discipline Course.

·         Attend other relevant training courses, sometimes away from home.

·         Travel and overnight stays maybe required.

·         IPAC Course

Desirable

·         Knowledge of the JPA system.

·         Experience of working within a military environment.

Other Information

·         Clerical support requirements will fluctuate and clear direction will be provided by the SO2 G1 as to where the priority requirements are most needed.

The Co-ordination and management of the post will be reviewed after 3 months.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to  support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.