Finance Administrator (part time)
Job Introduction
We are currently looking to recruit an experienced Finance Administrator to be an integrated member of the finance team on site at Queen Mary's Hospital, Roehampton. You will provide an efficient and effective office finance and management support system to the Sodexo management team, developing good working relationships with all customers.
You will ensure that all company procedures and compliance are strictly adhered to by yourself and others, whilst assisting with the operation of the site and being a second point of contact for employee pay queries.
Sodexo Healthcare is a leading provider of services to the NHS and private healthcare organisations in England. We provide quality of life services that improve patient and staff experience, raise standards and deliver financial benefits to our clients. We help to enhance the patient environment (including patient dining, cleaning/housekeeping, retail services), provide clinical support (diagnostic pathology as part of a joint venture, equipment sterilisation) and manage technical estates teams (estates management, asset management, land maintenance and energy management).
Role Responsibility
- Develop knowledge of the payroll system to enable weekly payroll processing and to be able to assist with onsite queries
- Ensure the accurate collation and recording of all pay variation information within the payroll system
- Ensure the accurate recording of Agency hours worked and reconciliation against invoices received
- Weekly compilation and submission of KPI labour tracking document
- Check all banking and sign/counter sign all banking slips and complying with Sodexo Cash Procedure document
- Ensure invoices are appropriately checked against delivery or delivery notes and authorised by department managers prior to processing, advising managers of queries raised against invoices or delivery notes
- Ensure that credit requests are raised against invoices for under delivery of goods or services and authorised copy is faxed to supplier for issue of credit note
- Ensure the input of stock is accurately carried out at the end of each trading month
- Prepare, participate in and distribute agendas, minutes, memos and letters
- Liaise with people at all levels, both within the organisation, locally or nationally and with clients, supplier’s etc. in order to obtain / give the complete information necessary to enable the Contract Manager and team to fulfil their roles
- Prepare all correspondence, presentations and spreadsheets as directed by the Finance Manager and Contract Manager.
The Ideal Candidate
- Proven experience within a busy accounts environment, processing invoices
- Experience of working with payroll and labour management systems
- Ability to work to tight deadlines
- Pro-active approach to compliance and a can do attitude
- Excellent interpersonal and communication skills with the ability to relate to all levels within Sodexo and externally with suppliers and Trust
- Excellent time management and organisational skills
- Knowledge of Microsoft packages; particularly Excel, Outlook and Word.
Package Description
As part of our commitment to improving the quality of life for our employees, Sodexo offers a Flexible Benefits Scheme, allowing you to tailor a reward package to suit your needs but includes a technology scheme, private dental insurance, travel insurance, gym membership, Gourmet card, private medical insurance and the ability to purchase or sell annual leave. We also have a Sodexo Discount scheme, which offers employees and their friends and family the opportunity to benefit from over 1,200 discounts from top retailers both online and in-store.
Band A - Access to a variety of Sodexo benefits and discounts.
20 hours per week, over 3 days: Monday and Friday 8 hours per day plus one other half day (4 hours).
About the Company
In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.
We are building on our support to the Armed Forces community through the development of specific pathways within our recruitment process to support ex-forces personnel and reservists, those applying for jobs with us who meet the ideal candidate criteria for the role advertised are guaranteed to progress to the selection process.
Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.