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Facilities Services Coordinator

Please Note: The application deadline for this job has now passed.

Job Introduction

As a Facilities Services Coordinator you will be responsible for providing a wide range of day to day duties in the delivery of a front line Facilities Management (FM) service.  You will work as part of the Facilities Services team reporting to the Facilities Services Manager,  

This is a great opportunity for a customer focused individual to join a world leading food and facilities management company which can offer unrivalled opportunities for career progression.  

Role Responsibility

As a Facilities Services Coordinator you will be responsible for:

  • Processing of incoming and outgoing mail.
  • Manage rail ticket bookings and issue.
  • Manage meeting room and hot desk bookings – to include booking catering and service of tea and coffees.
  • Manage production and issue of security passes in conjunction with the Defence business.
  • Respond to Service Desk Calls and requests from clients on site.
  • Management and liaison with contractors and landlord representative ensuring compliance with health and safety.
  • Manage stationery and catering supplies (including distribution of weekly milk supplies - lifting may be required).
  • Conduct housekeeping walkrounds to ensure site is safe and secure.
  • Assist Facilities Services Manager with tasks as required.
  • Represent Facilities Services Manager in meetings and on site when they are away.
  • Assist in the production of basic monthly reports for the site to highlight concerns, issues or suggestions.
  • Act as first response and provide an on-site triage service for building issues and FM systems.

The Ideal Candidate

The successful candidate for this role will have:

  • Good communication skills both verbal and written
  •  IT Skills – working knowledge of MS Office
  •  Sufficient and relevant experience in a general support role
  •  Health and safety knowledge/experience
  • Ability to work as part of a team
  • Ability to work to deadlines
  • Accuracy and attention to detail.
  • Customer focused
  • Working knowledge of FM Operations/Systems is desirable

About the Company

Sodexo and our clients are committed to safeguarding and promoting the welfare of children, young persons and vulnerable adults. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Salary Competitive
Frequency Annual
Job Reference SDX/TP/127210/9126
Contract Type Fixed Term – Full Time
Closing Date 24 January, 2014
Job Category Facilities Management
Business Unit UK Corporate Services
Location Johnson & Johnson Medical Ltd, Pinewood Campus,Nine Mile Ride, Wokingham, Berkshire, England
Posted on 02 January, 2014

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