Band Administration Clerk

Please Note: The application deadline for this job has now passed.

Job Introduction

We currently have an opportunity for a Band Administration Clerk to join our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression.

Role Responsibility

Check and action all daily email traffic
Sort and distribute all daily post
Maintain the band ‘Group’ folder within Dii
Maintain all hard copy engagement files
Order, manage and maintain the stationery budget
Prepare and present all engagement contracts for signature
Liaise with outside agencies on administrative matters with regard to Band engagements
Attend Senior Management meetings, take and present minutes/ROD’s as required
Update the band FOE as appropriate and distribute as per Band Standing Instructions
Ensure all external return requirements are actioned as required
Distribute CD’s to mail order/internal customers, consolidate and present cash/cheque receipts as required to the band accountant
Ensure all Orders/Notices are copied to notice boards as required
Input any data as required onto the Army wide ‘Blenheim’ system
Any other tasks as requested by Senior Management to ensure smooth running of day to day administration of the Bands
At the direction of relevant Authority Personnel perform general duties in accordance with the Staff Duties for Administrative Support Staff

The Ideal Candidate

Essential

Good communication skills so as to meet /discuss with civilians on a face to face basis and by Telephone/IT means
Experience of communicating technical information to a non-technical audience
Must be Computer literate
Be able to communicate confidently with all military ranks
5 GCSEs at Grade C or above, or equivalent; or NVQ Business Administration Level 2.

Desirable

Working knowledge of DII
Military musical background would be an advantage
Attended Blenheim Training Course
Attended Band contracts training

About the Company

Sodexo is committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Salary	Up to £7.20
Frequency	Hourly
Job Reference	SDX/TP/3889/22158
Contract Type	Permanent – Part Time
Closing Date	09 May, 2016
Job Category	Administrative
Business Unit	UK Government
Location	Colchester, England
Posted on	27 April, 2016

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Band Administration Clerk

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