Administrator

Job Introduction

We currently have an excellent opportunity for an Administrator to support our team. This is a great opportunity for a customer focused individual to join a world leading food and facilities management company, which can offer unrivalled opportunities for career progression 

Role Responsibility

As an Administrator you will be responsible for:

• Providing administrative support as and when required
• Photocopying, managing incoming / outgoing post, preparing letters, filing etc
• Assisting other team members in day to day tasks to ensure the smooth running of the operation
• Answering telephone calls and recording and relay messages efficiently 
• The logging of information onto spreadsheets and producing of reports
• Arranging meetings, including booking rooms and refreshments and arranging travel when required
• Processing and preparing invoices for the business

The Ideal Candidate

The successful candidate for this role will have:

• Previous administration experience in a busy environment
• The ability to produce excel spreadsheets & power point presentations
• IT literate
• Exceptional customer service skills
• A flexible “can do” attitude
• Excellent verbal and written communication skills
• The ability to multi-task within a fast paced environment

Package Description

Colchester Garrison G1 Clerk

Accountabilities or “What you have to do”

• Comply with all Health and Safety policy directives as laid down by JSP 375 and JSP 377 and Colchester Garrison policy letters and statements.
• Initiate and maintain officer and soldier appraisal reports in accordance with current regulations.
• Initiate and maintain the OJAR/SJAR matrix and distribute when required.
• Record mid-year review report dates on spreadsheet and input when necessary on JPA.
• Complete manual appraisals if necessary.
• To produce monthly process reports.
• Keep the MS spreadsheet up to date with all relative information to postings.
• Update Electoral Role on a annual basis.
• Keep Service Complaints Activity Log up to date.
• Discipline Cases updates and tracked, Note taker.
• Ensure Police reports are administered correctly on JPA within 15 working days by relevant unit.
• Arrange monthly Unit Health Committee meetings (UHCM) plus take and distribute Minutes.
• Monitor UHCM Spreadsheet, ensuring updates are received before monthly meetings.
• Travel Arrangements and Packs.
• WISMIS - Complete, Update and Monitored.
• Weekly G1/Clk Action Log Updated and Monitored
• Keep FSA informed of any MS issues.
• At the direction of relevant Authority Personnel perform general duties in accordance with the Staff Duties for Administrative Support Staff (Para 1.1, Appendix 3, Section 7 of Part 3 to Schedule 4 of the Project Agreement).

About the Company

Sodexo and our clients are committed to safeguarding and promoting the welfare of children, young persons and vulnerable adults. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland (Scotland).

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors.

With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.