Administration Assistant - HR

Please Note: The application deadline for this job has now passed.

Job Introduction

We have an exciting opportunity for an experienced Administration Assistant to join our HR team at Imperial College Healthcare NHS Trust. The role will predominately be based at St Mary’s Hospital, Paddington but will also require you to travel to Charing Cross Hospital and Hammersmith Hospital.

You will work directly with the HR Business Partner and the Operations team to ensure the HR Administration at the contract runs smoothly, is of high quality, accurate and meets the required deadlines.

If you have proven administration experience, are self-motivated and have great organisational skills this is a fantastic opportunity for you.

Role Responsibility

Monitor absence, right to work in the UK, DBS and Occupational health checks and prompt operations team when action is required, in line with the tracking process and protocols.
Support managers and supervisors, where appropriate at disciplinary, grievance, capability and absence meetings, acting as a note taker and escalating to the HRBP where required.
Ensure the managers and supervisors liaise with the HR Shared Service Ccentre on relevant HR matters.
Conduct HR audits for the site as required
Run reports from KRONOS/UDC/SAP for analysis purposes as required
Maintain staff notice boards ensuring business and site news are regularly updated
Attend weekly managers’ meetings and any other business meetings as required
Provide administration support to the L&D function as required
Filing, post sorting and answering telephone

The Ideal Candidate

Essential

Recent, relevant and successful experience in an administrative role
Excellent IT skills
The ability to plan and organise
Experience of working without direct supervision
Able to priorities own workload and work to strict deadlines
Attention to detail with a high level of accuracy

Desirable

Previous experience of HR Administration
Knowledge of agenda for changes terms and conditions
An understanding of employee relations issues

Package Description

37.5 hours per week

Up to £23,000 - dependant on experience

The role will require you to travel between the 3 main hospital sites as required.

About the Company

In the UK and Ireland, Sodexo employs some 35,000 employees to deliver integrated facilities management services to clients at over 2,000 locations in the corporate, healthcare, education, leisure, defence and justice sectors. With an annual turnover of over £1bn, we provide everything from catering, cleaning and reception to security, laboratory and grounds maintenance services, enabling our clients to focus on their core business.

Sodexo and our clients are committed to safeguarding and promoting the welfare of children and adults within a regulated activity. Certain roles will require applicants to undergo screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS) and/ or Disclosure Scotland.

Salary	Up to £23,000 - dependant on experience
Frequency	Annual
Job Reference	SDX/TP/150267/KT
Contract Type	Fixed Term – Full Time
Closing Date	08 February, 2015
Job Category	HR
Business Unit	UK Healthcare
Location	Paddington, London, England
Posted on	28 January, 2015

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